Medical Programs Coordinator

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.

• An excellent retirement savings plan with high employer contribution

• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

The Medical Programs Coordinator organizes internal and external business-related functions for medical education programs, ensuring they stay within the budget. This individual collaborates with external vendors to investigate, coordinate, and arrange contracts for major hotel accommodations and services. They also arrange travel accommodations, manage communications and facilities support, and oversee program functions to support physician education programs. Additionally, the role involves directing multiple service contractors and subcontractors to orchestrate large-scale events.

What You'll Work On

• Managing MD contracts and Site Agreements

• Organizing internal and external business-related functions for medical education programs.

• Collaborating with external vendors for hotel accommodations and services.

• Arranging travel accommodations and managing communications and facilities support.

• Overseeing program functions to support physician education programs.

• Directing multiple service contractors and subcontractors for large-scale events.

• Organizing and facilitating program planning meetings.

• Managing all aspects of registration for courses.

• Attending events to ensure smooth execution.

• Communicating logistics with customers and coordinating with management and sales representatives.

• Providing direction to third-party vendors.

• MSAs, SOWs, POs, Ariba, XIAM, ACRs, reconciliation

• Secondary support for MABs

• Evaluating program effectiveness and archiving documents.

• Preparing status reports.

Qualifications:

• Bachelor's degree plus 2-5 years of related work experience with a good understanding of specified functional area, or an equivalent combination of education and work experience.

• Prior Life Sciences experience will be preferred, with proven experience in meetings coordination and planning. Must have strong skills in MS Office, specifically PowerPoint and Excel.

• Knowledge of regulations and policies preferred.

• Working knowledge and application of business concepts, procedures and practices. Will perform this job in a quality system environment. Failure to adequately perform tasks can result in noncompliance with governmental regulations.

• Works on problems of moderate scope where analysis of situations or data requires a review of identifiable factors.

• Exercises judgment within defined procedures and practices to determine appropriate action.

• Has a general knowledge of technical alternatives and an understanding of their impact on the systems environment.

• Strong organizational and follow-up skills, as well as attention to detail

• Excellent communication and interpersonal skills

• Ability to work independently and as part of a team

• Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization

• Multitasks, priori