Associate Human Resources Coordinator

OVERVIEW: Gallaudet University, federally chartered in 1864, is a bilingual, diverse, multicultural institution of higher education that ensures the intellectual and professional advancement of Deaf and hard of hearing individuals through American Sign Language and English. Gallaudet maintains a proud tradition of research and scholarly activity and prepares its graduates for career opportunities in a highly competitive, technological, and rapidly changing world.

 

Job Title:

Associate Human Resources Coordinator

Worker Type:

Regular

 

Pay Type:

Salary

 

Exempt Status:

Yes

 

Compensation Grade (Track/Level):

P1

 

Hiring Range (Commensurate with experience and qualifications):

$61,709.00-$82,261.00

 

Salary Ranges (All Compensation Grades):

Gallaudet University

 

Supervisory Organization (Department):

Human Resources

 

Summary:

Reporting to the Executive Director of Human Resources, the Associate Human Resources Coordinator focuses on a variety of HR functions, specifically benefits and training.

 

Job Description:

• Provides benefits counseling to members of the campus community, maintains an open-door policy, and delivers timely and courteous service.

• Conducts benefits orientation for new employees, offering a comprehensive overview of benefit options, eligibility requirements, and enrollment procedures, while introducing the organizational culture and collaborating with team members to ensure a strong onboarding experience.

• Assists with providing retirement guidance to employees, including generating estimated annuity reports and offering counseling on retirement options to help employees make informed decisions; and ensures the retirement paperwork is finalized and mailed in a timely manner upon retirement.

• Assists with the timely processing of benefits forms (e.g., health, retirement, life insurance); and coordinates benefits-related events, including the annual Open Season Benefits Fair.

• Serves as the University’s liaison to insurance carriers and the Office of Personnel Management on all benefits-related matters.

• Communicates updates about the University’s benefits programs through email, the website, and workshops; and coordinates training to highlight various employee benefits and perks.

• Supports the enhancement of wellness benefits and incentive programs to promote employee well-being; researches and advises on programs that support employee motivation and morale; and assists in implementing new initiatives as needed.

• Investigates and analyzes benefit options; recommends changes to the University's benefits offerings; and participates in periodic benefits surveys to ensure competitiveness.

• Stays current on laws and regulations related to employee benefits and ensures their timely implementation.

• Coordinates the Employee Assistance Program and other well-being initiatives; and maintains current reference materials and resources.

• Collaborates with team members to conduct exit interviews as part of the offboarding process; and provides counseling on the disposition of the benefits upon separation.

• Assists in delivering training to Gallaudet employees on a range of topics, including but not limited to employee benefits.

• Supports the Family Medical Leave Act and DC Paid Family Leave processes, parental leave program, and other leave initiatives on an as-needed basis.

• Serves as a Notary Public for the University community.

• Establishes and maintains a positive and supportive working relationship with co-workers and supervisors.

• Demonstrates a commitment to belonging in the workplace; and participates in ongoing learning and engagement opportunities.

• Acts as a mandatory Title IX reporter and completes annual Title IX training in compliance with University policy.

• Prioritizes safety in the workplace as a collective responsibility for the well-being of employees and fosters a culture of safety that is integral to our success, including strict adherence to safety procedures and protocols, as well as promptly reporting any safety hazards or incidents.

• Performs other related duties as assigned.