Executive Assistant -Financial Operations

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. The Finance Operations team brings this mission to life through operational excellence, cross-functional collaboration, and a commitment to continuous learning. You’ll be part of a team that values inclusion, innovation, and impact.

Microsoft’s Global Procurement and Finance Operations (FinOps) organization is a high-impact team responsible for delivering essential financial services across accounting operations, source-to-pay, and payroll for employees, partners, Center of Excellence and Suppliers worldwide. With a global workforce of over 500+ professionals, the team drives digital transformation, ensures compliance, and enhances operational efficiency.

FinOps is built on a foundation of accountability, empowerment, and trust—cultivating high-performing teams that thrive in a dynamic environment. The organization is led with a focus on simplifying complexity, applying systemic thinking, and fostering a growth mindset.

The Finance Operations team is seeking a highly experienced, creative, and detail-oriented Executive Assistant-FinOps to support the GM of FinOps and provide additional backup support across the broader Finance Operations leadership team.

This role is ideal for someone who thrives in a fast-paced environment, demonstrates exceptional initiative, and delivers with precision and professionalism. You will be a key partner in driving operational excellence, team engagement, and executive support. The position requires a proactive, responsive, and resourceful individual capable of managing multiple priorities across diverse teams.

Responsibilities

Calendar Management:

Provides strategic calendar management and time planning support for manager(s) e.g., General Manager GM. Aligns calendar based on knowledge of manager's preferences and operating styles (e.g., personal needs, allocation to business priorities). Ensures preparation of meeting setting and participant attendance, involving team members in tactical logistic support as appropriate (e.g., booking rooms, troubleshooting audio-video [AV] and technical issues). Gathers, prepares, and provides meeting materials (e.g., agendas, briefings, pre-reads). Uses judgment and knowledge of business context to identify and provide delegates for meeting conflicts as needed, makes decisions around prioritization and keeps manager informed. Collaborates and engages with peers (e.g., CVPs Executive Assistant, Corporate Accounting vitality team, Human Resources) to enable decision making processes. May attend meetings and/or ensure follow-up as needed. Manages ambiguous situations.

Cross-Functional Collaboration and Communication:

Continue to build and leverage network across organizations to enable their team and leader's work. Serves as a liaison between executives and teams. Gathers information from partners across organizations (e.g., business managers, finance partners, peers) to prepare key stakeholders to distribute information to their teams. Communicate with external partners/audiences and third parties. Represents their leader(s) and Microsoft. Handles confidential information with discretion and professionalism.

Discipline Growth and Development:

Actively seeks to mentor less experienced Business Support colleagues.Contributes to their organization's culture by participating across the team and division. Engages in career development and training. Identifies and aligns growth opportunities for self and team. Develops and shares best practices and insights. Supports team building.

Team Support (Onboarding/ Offboarding):

Provides support to new full-time employees, intern and university recruitment for the organization (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and be an essential contact for questions and company information.

Event Coordination and Logistics:

Partners with tenured Business Support to coordinate, support logistics, and direction for events. Proactively drives actions needed to ensure event outcomes (e.g., developing workback schedule, checkpoints leading up to an event). Acts as a point of contact for events (e.g., changes). Resolves preparatory setbacks and escalates to tenured Business Support staff as needed. Collaborates and coordinates with stakeholders to set up events, as n