Business Services Professional, Intermediate to Senior

University of Colorado Anschutz Medical Campus

Department: Neurosurgery

Job Title: Business Services Professional, Intermediate to Senior

Position 00835701 – Requisition 36967

Job Summary:

1. Chair Operations Assistant (80%):

• General Support: Provide administrative support to the Department Chair, including managing schedules, coordinating meetings, screening and prioritizing email communications and correspondence, ensuring prompt and appropriate responses
• Document Management: Organize and maintain files, records, and documentation to ensure easy accessibility and retrieval.
• Organizes and attends high level meetings as needed to take notes and always maintain confidentiality.
• Correspondence: Draft and proofread business correspondence, reports, and presentations to maintain a professional and polished image.
• Track and Manage funds flow for the $25 million dollar funds flow, ensuring that funds are received timely from UCHA.
• Ensuring speedtypes are set up and utilized correctly per the new Chairs Letter of Offer
• Acts as a subject matter expert for Department travel and purchasing policies on behalf of the Chair to maintain compliance.
• Acts as subject matter expert in the promotions and tenure process for the faculty
• Coordinate Travel: for Chair related instances.

2. Department Operations Specialist (20%):

• Acts as an expert in leading and coordinating complex projects
• Updates department communication service with new and departing faculty and staff.
• Maintain and organize office files, records, and documentation for the department administration.
• Creates purchase orders, requisitions, payment vouchers, assists with vendor setup requests in CU Marketplace.
• Budget maintenance and follow-up of financial transactions related to procurement and program expenses for the department chair.
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• Prioritize and schedule complex internal and external meetings and events, including venue and menu selection as required.
• Where necessary, process official function forms and alcohol approval forms
• Managing event budgets

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Department of Neurosurgery seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty, and staff.

Neurosurgery at CU is a dynamic, rapidly growing educational enterprise, and we are one of the largest Departments of Neurosurgery in the western United States. Currently the Department encompasses 4 teaching institutions: University Hospital, Colora