Graduate Program Coordinator

Required Qualifications (as evidenced by an attached resume):
Bachelor’s Degree (foreign equivalent or higher). Two (2) years of full-time administrative experience (student experience may be considered). Highly proficient, professional experience in word processing, spreadsheet management, electronic messaging and internet applications (Microsoft Word, Excel, PowerPoint, Google Apps, etc...)

Preferred Qualifications: 
Experience in a student services type setting within a higher education/academic environment (i.e. advising, Admissions, Financial Aid, Registrar, Counseling). Additional years of full-time administrative experience (3+). Student academic advising experience. Experience coordinating a Graduate and/or Undergraduate Program. Experience working with one, preferably more than one, of the following systems: Slate, PeopleSoft, Oracle, Wolfmart, SBU Reporting, SOLAR, AccessVIS, 25Live, etc. Experience with Research Foundation/SUNY policies and procedures. Experience working with visa/immigration paperwork. Event planning experience.

Brief Description of Duties:
Working closely with the Program Director for Data Science (DAS), the DAS Graduate Program Coordinator will share responsibility for maintaining the overall academic integrity, quality and viability of the Masters and Doctoral Programs. The incumbent is responsible for providing continuous comprehensive assistance to graduate students from matriculation to graduation as per program guidelines.

The successful incumbent will have excellent interpersonal skills, exercising strong organizational skills with an exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving. The successful incumbent should be comfortable interacting with individuals at various levels within an institution as well as the general public whenever necessary.

• Program Coordination: 

  • Responsible for coordinating all aspects of the program’s academic administrative matters, such as academic planning, administering program policies/procedures, student recruitment, admissions, registration, financial support and advising; course catalog, department brochures, and grades reporting. As the primary liaison between students, internal faculty advisors/committees and external members, serve as point person and information source for all University and departmental policies and procedures relevant to the program. 

  • Student Recruitment: Assist with activities related to attracting prospective students. Work in conjunction with the Program Director to design new methods to advertise and promote the program.

  • Admissions: Coordinate the programs admissions process, including but not limited to, applications, offer letters, committee decisions, etc.

  • Registration: Coordinate the program registration procedures. As needed, partner with Visa and Immigration Services regarding Visa appointments and processing. Override permissions to register students, when necessary. Closely monitor course enrollment. Provide resolution to course conflicts, monitor add/drop and section changes, and perform prerequisite screening.

  • Advising: Communicate on a regular basis about courses, degree requirements, and policies/procedures with students, program directors and/or others as per NYS guidelines. Act as liaison between student and Professors/Program Director. Monitor the progress of students toward degree completion, and perform related administrative, academic advisory, and editorial duties. Resolve problems with missing or incorrect grades on transcripts; remove advising holds. Send notification to students and online clearance of graduation candidates. Ensure students complete degree requirements and current university policies and deadlines are met.

  • Financial Support: Partner with Program Director, Department Chair, Faculty, and department staff to prepare and process all paperwork for graduate student financial support from all funding sources. Work closely with human resources to ensure appointment and benefit stability. Assist with spreadsheet and budget maintenance for graduate tuition scholarships, monthly rosters, and compliance with HR record management policies.   

• Program Support: 

  • Work closely with the DAS Program Director, as well as faculty and Depart