Administrative Assistant II

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

Working at Abbott 

At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to: 

• Career development with an international company where you can grow the career you dream of. 

• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year. 

• An excellent retirement savings plan with a high employer contribution 

• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree. 

• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.  

• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.  

The Opportunity

This position is an onsite opportunity in the Abbott Diabetes Care Division. We are helping people with Diabetes lead healthier, happier lives.   As a global leader in diabetes care, Abbott is constantly working to deliver the highest quality products and unwavering support to our customers.  Consistent and accurate glucose monitoring is the foundation of any diabetes management plan, so we’re committed to continuous improvement in the way patients and professionals measure, track and analyze glucose levels.

As an Administrative Assistant II, you will be responsible for provide administrative support to managers as assigned. This is an onsite opportunity in Alameda, CA.

What You'll Do

• Oversee the daily operations of the reception area to ensure smooth functioning.
• Train reception staff, providing guidance and support as needed.
• Greet clients and visitors, managing incoming calls, and addressing inquiries.
• Answer and direct phone calls to appropriate personnel using a computer-based switchboard.
• Provide temporary day badges as appropriate.
• Schedule appointments, maintaining records, and handling correspondence.
• Facilitate communication between departments and ensuring messages are relayed accurately.
• Oversee Facilities’ work order management from beginning to end.
• Manage incoming and outgoing mail and packages.
• Provide administrative support to various departments as needed.
• Address any issues that arise at the front desk and ensuring disruptions are promptly resolved.
• Ensure a welcoming environment and enhancing customer satisfaction.
• Manage multiple tasks and prioritizing effectively to maintain efficiency.

Experience You'll Bring

Required:

• High School Diploma and/or an equivalent combination of education and work experience, some college preferred
• Minimum 3 years Previous admin experience.
• Operates with general instruction and some supervision.
• Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or Outlook.

Apply Now

Learn more about our health and wellness benefits, which provide the sec