Trust Fund Specialist-Part-time

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

Philadelphia Parks & Recreation (PPR) advances the prosperity of the city and the progress of her people through intentional and sustained stewardship of over 10,200 acres of public land and waterways as well as through hundreds of safe, stimulating recreation, environmental, and cultural centers. PPR promotes the well-being and growth of the City’s residents by connecting them to the natural world around them, to each other, and to fun, physical, and social opportunities. PPR is responsible for the upkeep of historically significant Philadelphia events and specialty venues and works collaboratively with communities and organizations in leading capital projects and the introduction of inventive programming. To learn more about Parks and Recreation, visit us at www.phila.gov/parksandrec, and follow @philaparkandrec on Facebook, Twitter, Instagram, or Tumblr.

Job Description

Consistent with the strategic priorities of PPR, the Trust Fund Specialist is responsible for administering the department’s trust funds and investments.  This part-time position manages all general accounting activities related to the maintenance of over 40 trust funds, and permit revenue generated online and in person. The work includes directing preparation of a variety of financial statements, analysis of accounting data used to determine revenue requirements, maintenance of accounting records and/or budgetary processes in compliance with approved policy and procedures.  Communication and coordination with other City agencies, department staff and other governmental agencies is an important aspect of the work.

Essential Functions

• Responsible for maintaining all files and documents for proper retention and auditing
• Facilitate all investment and banking activity, ensuring adequate funding levels are maintained     
• Maintain strong internal controls that align with standard accounting procedures
• Oversee and prepare internal statements for annual audit and ensure timely completion of the annual audit
• Initiate permit revenue transfers from online system
• Prepare Trust Fund disbursement requests and verify appropriate funding levels
• Perform monthly fund reconciliations
• Review investment accounts to ensure investment strategies are appropriate for the current environment
• Initiate Trust Fund advances to City accounts and work with PPR Fiscal team in tracking and approving City purchase orders and contracts funded by Trust Funds.
• Maintain advance accounting records to ensure activities/projects are fully funded through the City’s procurement process
• When needed establish new Trust Funds in partnership with the City’s Law department
• Manage operating and capital spending for Trust Fund projects to ensure funding accuracy 
• Produce projections for capital requirements through investment purchases or redemptions
• Other appropriate duties as assigned

Competencies, Knowledge, Skills and Abilities

• Knowledge of generally accepted principles and procedures of accounting
• Strong understanding of principles and practices of financial admin­istration, including an understanding of complex financial reports and statements
• Excellent self-direction and the ability to take ownership and drive responsibilities through to completion
• Strong work ethic and ability to strategize for effective planning
• Possesses excellent written and oral communication skills
• Possesses strong analytical skills with great attention to details
• Has excellent c