Team Coordinator - Wellcome Collection

Salary: £36,381

Closing date:  Thursday, 14 November 2024

Contract type: Permanent.

Wellcome Collection is part of Wellcome Trust, a global charitable foundation that supports science to build a healthier future for everyone. Wellcome Trust plans to spend £16bn over the next ten years, funding new discoveries in life, health, and wellbeing, and taking on three global health challenges: mental health, infectious disease and climate and health. 

Wellcome Collection is a free museum and library exploring health and human experience, where you can enjoy exhibitions, museum and library collections, public events, and a vibrant shop and café. We also publish books and online stories.

This is a great time to join Wellcome Collection as we embark on an exciting period of development, having recently launched our new ten-year strategy.  

We are looking for two Team Coordinators to join our business operations team.  These roles will play an important part in supporting and enabling our teams to deliver on our vision of a world where everyone’s experience of health matters.

Where in Wellcome Collection will I be working? 

Our Team Coordinators are new and exciting roles tasked to provide high level administrative support across multiple teams and departments within Wellcome Collection. These roles will sit with the Strategy & Governance department which is also a newly set up to enable Wellcome Collection teams and departments to drive delivery of our strategic objectives through excellent governance, policies and practices.  The Team Coordinators roles will be part of a team reporting to the Head, Operations.

What will I be doing? 

The Team Coordinator role will, provide high level administrative support to Wellcome Collection’s Leadership team and their departments.

The role will also assist with the co-ordination and logistics of departmental activities enabling the smooth running of business operations of Wellcome Collection and delivery of our strategic priorities.  

As a Team Coordinator, some of your main duties will be to  

• Lead on the planning and coordination of regular governance and departmental meetings, away days & workshops, including scheduling, producing agendas and minutes and acting as point of liaison for Leadership team and wider Wellcome Collection colleagues.

• Prepare papers for internal and external meetings, attending such meetings and producing minutes and following up on actions as required. 

• Complete expenses and processing invoices on behalf of Wellcome Collection’s leadership and management teams.

• Arrange travel, accommodation and meetings for Wellcome Collection’s leadership and management teams.

• Contribute to a diverse and inclusive culture across the organisation, collaborating across departments. 

Is this job for me?  

This is an important role within Wellcome Collection and as a new department delivery a new strategy, we also have a number of new initiatives to implement and embed.

We are looking for someone who is willing and excited about being part of a new team and able to proactively develop new ideas and ways of working. The following skills will be essential:

• Experience of organising complex itineraries.

• Ability to multi-task, prioritise, take initiative and work to deadlines.

• Well-developed time management skills, including ability to prioritise and reprioritise tasks without compromising quality. As well as good verbal and written communication skills.

• Proficiency in the use of Microsoft Office suite of products (eg Word, Outlook, Excel, SharePoint)

• Good organisation skills and able to work on several tasks simultaneously.

• Ability to deal with people at all levels and deal professionally with confidential material and issues.

• A pragmatic, positive attitude with the desire to work within a high performing team

To apply please upload your current CV and complete our short application 

Interview dates: W/C Monday 25 November

You can view the full job description on our website

You can read more about the benefits we offer our employees on our website  

Our Hybrid Way of Working 

We understand that our colleagues have commitments and personal interests outside of work a