Office Services Assistant

Simpson Thacher & Bartlett is excited to announce the opening of our new San Francisco office in early 2026, increasing our Bay Area presence to further improve the cutting-edge legal services we provide to our clients and communities. 

The Office Services Assistant will be responsible for a variety of office services support functions for the San Francisco office. The hours are in-office Monday-Friday, 8:30 a.m. – 5:00 p.m., but flexibility to work additional hours as needed is required. The duties of the Office Services Assistant may change as the needs of the office and the Firm change. 

Essential Job Duties & Responsibilities 

Facilities 

• Monitor and respond to incoming email requests  

• Maintain logs of Facilities equipment usage and maintenance and request repairs when needed 

• Ensure offices are set up with standard furniture/supplies and cleaned for new and moving employees as well as visitors   

• Escalate staff requests/concerns to supervisor/director as appropriate 

• Daily maintenance (stock supplies, cleanliness, etc.) 

• Assist with miscellaneous projects for attorneys and staff (including hanging art, special requests, etc.) 

Mailroom 

• Retrieve and deliver incoming mail and packages 

• Perform scheduled copy room mail sweeps to retrieve outgoing USPS mail, interoffice and remote office pouch correspondence  

• Meter outgoing mail 

• Prepare materials for mailing including: addressing, stuffing envelopes, making labels and gathering correspondence for the remote office pouch  

• Maintain postage log for outgoing mail 

• Keep mail supplies stocked 

Reprographics 

• Copy, print, scan or bind hard copy and electronic documents of various sizes and colors  

• Download copy jobs from printer holding queue, servers, links, drop boxes or emails as well as uploading finished products 

• Bind hard copy productions (i.e. Velo, Spiral, Wire, Acco and 3-ring)  

• Quality check work for accuracy to uphold the standards of service and best practices set forth by the department 

Office Supplies 

• Organize and track office supplies  

• Maintain and organize floor copy rooms, adding supplies as needed 

• Check paper levels on printers/copiers on a daily basis and replenish as needed  

• Monitor usage of materials and supplies in primary stock room and order as necessary to maintain adequate levels 

• Maintain and organize floor copy rooms, adding supplies as needed 

Miscellaneous 

• Backup Reception for breaks and vacations when needed 

• Available some early mornings/nights/weekends to monitor work being performed by vendors or to provide additional