Contract Administrator, Corporate and Professional Services

Job Description:

Providing for loved ones, planning rewarding retirements, saving enough for whatever lies ahead – our policyholders count on us to be there when it matters most. It’s a big ask, but it’s one that we have the power to deliver when we work together. We collaborate and innovate – pushing one another to transform not just Pacific Life, but the entire industry for the better. Why? Because it’s the right thing to do. Pacific Life is more than a job, it’s a career with purpose. It’s a career where you have the support, balance, and resources to make a positive impact on the future – including your own.
We’re actively seeking a talented Contract Administrator to join our Global Procurement Solutions Team in Newport Beach, CA.
 

The Contract Administrator, Corporate and Professional Services, will provide support to Sourcing across the contract lifecycle. This role is responsible for:  (1) preparing, reviewing, and processing of legal documents using approved templates and performing due diligence on incoming contracts to ensure compliance to Pacific Life policies; (2) analyzing and organizing contract and supplier information/metadata in Coupa; (3) maintaining accurate and up-to-date contract records in Coupa; and (4) facilitation of contracts through legal reviews and the Third Party Risk Management (TPRM) Archer IRM process.

The Contract Administrator will have demonstrated experience in working with various types of contracts such as Statements of Work (SOWs), Master Services Agreements (MSAs), Non-Disclosure Agreements (NDAs) in support of categories such as Professional Services, Consulting, Marketing, Human Resources, and Facilities.

How you’ll help move us forward:

• Analyze, identify, and reduce potential risks in low-risk and/or low-dollar contracts and liaising with Office of the General Counsel (OGC) and internal stakeholders to discuss contract strategy

• Negotiate and prepare terms of low-risk and/or low-dollar contracts, both with internal and external parties

• Coordinate contract progress and required information with internal stakeholders, TPRM, and supplier through contract execution

• Manage day-to-day contract needs of Sourcing including following up on pending items needed to complete contracts

• Clean up and maintain supplier contract records to ensure accurate and complete data, documents on file, correct nomenclature, relevant correspondence, etc.

• Ensure contract templates are updated as needed, per OGC, and shared with Procurement team

• Process and manage merger and acquisition notices with Accounts Payable

• Interface with Accounts Payable to resolve any payment issues on contracts

• Track contract expiration and renewals, ensuring timely action and documentation; provide support for audits and coordinating requested audit related documentation, as needed.

The experience you bring:

• Previous experience in contract administration, paralegal duties, or similar legal or procurement support roles

• A strong working knowledge of contracts and relevant terms and the Procurement process, including familiarity with third-party risk concepts

• Possess the ability to complete high volume of complex tasks and projects with minimal guidance

• React with appropriate urgency to situations and events that require quick response or turnaround

• Strong written and verbal communication skills to effectively collaborate with Procurement, Legal, TPRM, stakeholders, and suppliers

• Ability to collaborate effectively with internal teams

• Excellent attention to detail and organizational skills

• A high level of competence, integrity and discretion in handling highly confidential information and professionalism in dealing with senior professionals

• Experience working cross-functionally with Finance, Risk, and Information Security teams

• Strong organizational skills and the ability to track numerous high value dates and projects

• Can-do attitude with initiative and follow-through

• Ability to work in a rapidly changing environment

What makes you stand out:

• Experience with Coupa and Archer IRM platforms

• Previous relevant experience within the financial services and/or insurance industry

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Base Pay Range:

The base pay range noted represents the company’s good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experienc