US Tax and Payroll Account Specialist

About Wildlife Works:

Wildlife Works is a community-centered conservation company that implements market-based initiatives to protect the planet’s threatened wilderness and endangered wildlife. The company was founded on the premise that if we want wildlife in our world, it must work for local communities who share their environment. Wildlife Works’ conservation projects drive direct financing to forest communities to fund their own economic development while preventing millions of tonnes of carbon dioxide emissions from entering the atmosphere annually.

Position Summary:

With offices and employees in multiple countries and growing, Wildlife Works Carbon (WWC) is looking to fill this newly created role that will report to the Head of Global Accounting. The U.S. Tax and Payroll Account Specialist will work closely with the CFO, HR Director, and WWC’s external tax preparers on all U.S. based tax filings. This position will also be responsible for ensuring the timely and accurate filing of all federal, state/local and payroll tax returns in the U.S. as well as managing relationships with external tax accounting firms. In addition, this role will be responsible for U.S. payroll for a workforce of less than 50 U.S. employees. This remote position is open to candidates residing in the state of North Carolina.

Experience with C-Corporations and LLCs, multi-state apportionment, multi-state payroll and a strong understanding of U.S. state and local payroll regulations and best practices will make a candidate successful in this role. Experience with international payroll is a plus, but is not required. This candidate must demonstrate high attention to detail.

Essential Duties and Responsibilities include, but are not limited to, the following:

U.S. Tax Filing and Compliance

• Assist with the data collection and detailed review of WWC’s stand-alone and consolidated federal and state tax returns and related workpapers prepared by external tax accounting firms including, but not limited to, book-tax adjustments, effective tax rate calculations, and consolidations
• Manage day-to-day tasks associated with WWC’s tax compliance process including monitoring of tax calendar to ensure timely filing of all required tax returns
• Provide quarterly forecasts to assist in the preparation of the federal and state quarterly estimated tax payments, year-end extension payment calculations and related payment vouchers by external firms
• Review and/or prepare state income and franchise tax returns and related workpapers including, but not limited to, review of state taxable income, modifications, and apportionment
• Actively participate in the quarterly and year-end U.S. financial accounting close process as it relates to all tax matters including, but not limited to, coordination and review of current and deferred tax provision calculations in accordance with ASC 740, reconciliations, entries, and tax footnotes prepared by external tax accounting firms
• Coordinate with WWC’s foreign subsidiaries to collect foreign tax PBC (prepared by client) documents that support the filing of the U.S. tax return
• Coordinate with WWC’s external auditors including review and preparation of requested documentation to support the Company’s annual financial statement audit

Payroll

• Prepare and process semi-monthly U.S. multi-state payroll in ADP Workforce Now®
• Record journal entries in the accounting system for each semi-monthly payroll cycle
• Maintain payroll related tax account registrations with state and local tax jurisdictions
• Partner with ADP to prepare and file accurate and timely payroll tax reports with federal, state and local agencies and resolve all tax notices from various state Department of Labor agencies
• Prepare annual W-2 and 1099 forms for U.S. employees and contractors
• Prepare and process annual employee bonus and profit-sharing off-cycle payroll runs
• Process semi-monthly employee 401K payroll contributions
• Work with HR to onboard new employees for payroll and ensure personnel updates (e.g., terminations, leaves of absence, etc.) are updated timely and accurately in all systems
• Assist with the annual budget process by preparing estimates for all payroll and tax related expenses, including cost of living adjustments by region and position
• Research payroll regulations, tax laws, reporting requirements, and best practices in new jurisdictions

Tax Planning, Strategy, and Process Improvement

• Support tax planning, including identification, analysis, and implementation of tax strategies
• Stay current on IRC, U.S. GAAP (tax related), and state/local tax and regula