Executive Assistant to the President

About Us:

Ambience Healthcare is the leading AI platform for documentation, coding, and clinical workflow, built to reduce administrative burden and protect revenue integrity at the point of care. Trusted by top health systems across North America, Ambience’s platform is live across outpatient, emergency, and inpatient settings, supporting more than 100 specialties with real-time, coding-aware documentation. The platform integrates directly with Epic, Oracle Cerner, athenahealth, and other major EHRs. Founded in 2020 by Mike Ng and Nikhil Buduma, Ambience is headquartered in San Francisco and backed by Oak HC/FT, Andreessen Horowitz (a16z), OpenAI Startup Fund, Kleiner Perkins, and other leading investors.

Join us in the endeavor of accelerating the path to safe & useful clinical super intelligence by becoming part of our community of problem solvers, technologists, clinicians, and innovators.

The Role

The mission of the Executive Assistant to the President is to act as a strategic extension of the President – protecting time, accelerating execution, and eliminating friction across the company.

In this role, you will own the executive operating system that enables the President to focus on the highest-leverage work. You will architect structure around priorities, translate complexity into clarity, and ensure decisions turn into action quickly and reliably.

This is not a traditional administrative role. You will operate as a high-trust partner at the center of internal and external momentum – building systems, driving follow-through, and representing the President with judgment, discretion, and precision.

This is a highly impactful role for someone who thrives at founder pace, enjoys ambiguity, and wants to grow into a leadership-caliber operator over time.

This role is required to be in office regularly (minimum 3 days/week).

What You’ll Accomplish

Design and Sustain the President’s Operating Engine

• Architect a cadence of meetings, work blocks, and executive rituals aligned to top company priorities

• Prepare concise, high-context one-pagers outlining decisions, trade-offs, and key context

• Ensure follow-ups are tracked and executed within 24–48 hours

• Create leverage such that the President feels materially more focused and effective

Accelerate Communications Flow & Strategic Filtering

• Triage inbound communications with speed and judgment, resolving or escalating within hours

• Draft internal and external communications in the President’s voice with clarity and precision

• Improve stakeholder response speed and clarity across the organization

Own High-Stakes External Moments

• Execute board meetings, investor updates, executive briefings, and travel with flawless attention to detail

• Deliver polished materials that are error-free and executive-ready

• Serve as a trusted proxy in high-stakes contexts when appropriate

Lead Strategic Projects & Shadow Execution

• Own 1–2 cross-functional or ambiguous initiatives end-to-end

• Shadow key meetings and ensure decisions translate into motion

• Build systems that reduce chaos and create clarity without constant oversight

Grow into a Leadership-Caliber Operator

• Expand ownership into adjacent operational domains over time

• Contribute meaningfully to planning and strategic discussions

• Continuously refine how the Office of the President operates

What We’re Looking For

Experience & Background

• 5+ years in a high-level Executive Assistant, Chief of Staff, or operational role

• Experience supporting a founder or C-level executive

• Exceptional written and verbal communication skills

• San Francisco-based and excited to work full-time in-office

How You Operate

• Leverage-oriented thinker: you build systems, not just complete tasks

• High judgment: you know what to own, what to block, and what to escalate

• Executional velocity: you move quickly without sacrificing quality

• Extreme ownership: nothing falls through the cracks

• Founder-stage fit: you thrive in ambiguity, pace, and high standards

• Deep discretion and trustworthiness:

Nice to have:

• Experience in venture-backed technology, finance, or healthcare

• Exposure to investor relations, board support, or private equity/investment banking environments

Why This Role Matters

The President’s effectiveness is a force multiplier for Ambience. This role directly shapes ho