CMMS / EAMS Administrator

Position Title:

CMMS / EAMS Administrator

Job Description:

Under the direction of the Department or Division Management serves as the Department or division’s technical expert for the interface with the information technology community and its operational focal point for interface with the user community on the Computerized Maintenance Management System (CMMS), Asset Management and/or Enterprise Management system(s) including identification of future system requirements, coordination and implementation of software upgrades, data quality, and user interfaces and access. Formulates, recommends, and implements maintenance and asset management policies and procedures and performs related functions. This is a supervisory position requiring an in-depth, advanced understanding of the facility management environment and the Department’s operational processes/functions.

TYPICAL DUTIES:

• Designs, implements, manages, and monitors the CMMS/EAMS program covering all assets and systems. Initiates new ideas and improvements. Reviews and improves existing processes.
• Develops management reports and various information and data retrievals for use by all levels of management to process, schedule, assess and measure maintenance performance.
• Coordinates the planning, design and establishment of data entry standards used in the CMMS/EAMS. Identifies and names key fields; ensures the use of standardized descriptions. Establishes, reassigns, revises, or deletes records in key data tables in response to system user requirements as applied through use of department policies and standards.
• Provides access to and delivers training to new authorized users on functionality and access.
• Prepares an annual operating and capital budget for the assigned section and submits it for approval to division management, for inclusion in each of the Division’s annual budgets. Provides reports to various workgroups to assist with their system budgeting.
• Coordinates with various workgroups to ensure all equipment is included in the CMMS/EAMS and work is scheduled according to manufacturer recommendations or assess if a customized plan is needed.
• Develops and maintains the data and provides reports to identify the Total Cost of Ownership, Total Cost of Operation, and/or Life Cycle Cost of assets to recommend their replacement and/or to modify their operations to ensure efficient utilization. 
• Knowledge of work order processes as well as purchasing, , and warehousing and their relationship to the maintenance function.
• Reviews and analyzes utility information. Prepares reports on energy consumption and makes recommendations for changes to systems. (Airport Only)
• Prepares reports for management which reflect such items as equipment condition, staff efficiency, energy conservation proposals and any suggested changes in procedures. Prepares time records of assigned employees.
• Analyzes data from various sources and makes changes or recommendations to provide more efficient systems. Develops goals and initiatives with quantitative sustainability related outcomes.
• Works with employees, tenants, in-house staff, the general public and various contractors to ensure smooth accomplishment of maintenance goals and objectives.
• Ensure compliance with various federal, State, Local and internal regulations across the organization are met by the use of the EAMS which may include but not limited to Part 139, SMS, OSHA, FAA, etc.)
• Performs other related duties as required.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in Engineering, Computer Science, Facilities Management, or related degree. Six years increasingly responsible work experience or training in EAMS, CMMS, or Energy/Utility management areas. An equivalent combination of education and experience may be substituted on a year for year basis.
• Thorough knowledge of standards, practices, materials, and methods used in maintenance.
• Knowledge of maintenance management, maintenance trades and scheduling of maintenance tasks.
• Skill in oral communication to plan, assign and review work, conduct liaison, and otherwise communicate and interact successfully with contacts.
• Knowledge and skill in using computer hardware and software. Ability to manage and develop a CMMS/EAMS and associated data requirements. Knowledge of computer systems for processing, storing, analyzing, and communicating data to develop reporting systems.
• Possession of valid Utah State Driver's License or driving privilege card.
• Skill and experience in problem solving to select, analyze and logically process relevant information (verbal, numerical, or abstract) to solve a problem. This includes the ability to recognize problems and identify relevant information to analyze productivity and cost data, recomm