Executive Assistant - SaaS Academy

Take a look at this video to learn more about the team’s experience at SaaS Academy. If you are passionate about driving growth and making a meaningful impact in the SaaS industry, you have an exciting opportunity to join a team dedicated to supporting founders and shaping the future of SaaS businesses!

SaaS Academy is the complete business growth system for SaaS founders. The company's mission is to empower SaaS businesses by providing them with the tools and strategies to achieve repeatable and scalable growth. With SaaS Academy, founders can focus on the work they love, knowing that their business is supported by a comprehensive growth system.

At SaaS Academy, the team is committed to helping 5,000 B2B SaaS founders unlock their full potential and exceed their growth expectations. They believe that by enabling founders to achieve significant impact through their businesses, they can create a positive ripple effect in the world. The company's vision extends beyond individual success, aiming to empower entire teams to thrive and contribute to their industry's growth.

The core values at SaaS Academy guide their decision-making process and define their organizational culture. These core values include:

💡 Growth Mindset: 🌱

They focus on 1% improvements and believe in the compound effect of growth. Creating a better future and inspiring continuous self-improvement are their ultimate drivers. Once they find the edge of their comfort zone, they jump out of it – again and again.

💬 Candid Communication: 🗣️

They don’t sugarcoat anything, and candidates will never wonder where they stand; they are direct, honest, and candid for the greater good. They are each other’s toughest critics – but also each other’s loudest supporters. Critical feedback is their oxygen, and they stay focused on creating the best outcome for their clients and team.

🔧 Machine Builders: 🏭

They are process-driven so they can deliver magical moments at scale. They look for repeatability in their operations (and document it) to build freedom and consistency in their work, benefiting their team and their clients.

👥 Customer Backwards: 💯

Their mantra is to create more value for their clients than anyone else in the world. It’s not just a business strategy; it's who they are.

🎯 Create Leaders: 🌟

At SaaS Academy, they have created an environment that grows their team members, who then create value for their clients. The company works with their clients, team, and community to solve problems impacting the world and teach them to be courageous. They build the people, and the people build the business.

SaaS Academy is seeking a smart, hungry, and highly organized individual to join their team as the Executive Assistant. As the Executive Assistant, you will play a crucial role in supporting the COO with various administrative tasks. Effective communication skills, both spoken and written in English, are essential as you will be interacting with team members and stakeholders. The company values strong interpersonal skills, and the ideal candidate should have the ability to make everyone they interact with feel seen, heard, and respected.

Responsibilities include:

📅 Calendar Management: Booking meetings and ensuring events are up to date with agenda, attendees, and tasks. You will follow the time-blocking SOP to manage the calendar effectively, ensuring that all meetings have agendas, confirmed attendees, and other necessary details.

📧 Email Management: Filtering the inbox for junk, flagging items that require the COO's attention, and organizing emails for easy reference. You should possess strong writing skills for process documentation purposes and be able to handle a high volume of SOPs, meeting notes, and documentation.

📝 To-Do Management: Organizing tasks for the COO will be a key responsibility. You will add tasks to the calendar, flagging urgent items and providing additional context during the daily sync.

✈️ Travel Arrangements: You will be in charge of creating itineraries and booking flights and hotels.

📝 Meeting Notes: Taking detailed notes during meetings attended by the COO, sending them out in a particular format to key stakeholders, and logging any action items for the COO to complete.

The initial weeks in this role will primarily consist of onboarding and learning from the current Executive Assistant, Taylor. The goal is for you to gain independence and be able to handle tasks autonomously by the end of the four-week training period. Taylor will provide one-on-one training and develop documentation for your reference.

This is a full-time role with a one-year contract, and the working