Exec/Admin Assistant

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.

Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.

How will you make an impact in this role?

The Executive Administrative Assistant will provide comprehensive support to up to three Vice Presidents within the TRIS Organization.  This role demands exceptional organizational, interpersonal, and prioritization skills, alongside strong personal integrity and discretion. The position is an integral part of the team’s success, requiring a proactive approach to anticipate and adapt to diverse needs. The ideal candidate will thrive in a dynamic, fast-paced environment, managing multiple priorities, experienced in handling a wide range of administrative-related tasks and be able to work independently and confidently under pressure. Require seamless collaboration across a wide range of business partners both inside and outside of American Express.

Key Responsibilities: 

• Serve as a professional point of contact for leaders, handling inquiries with discretion and efficiency.
• Proactively manage and organize calendars, schedule meetings across multiple time zones, and maintain distribution lists.
• Prepare for meetings by coordinating conference rooms, food, and logistics as necessary.
• Prepare, review, and process expense reports in compliance with company T&E policies.
• Arrange detailed itineraries for trips, including hotel bookings, transfers, scheduled meetings, and relevant contact information.
• Process Ariba Buyer orders and other invoices.
• Liaise with IT helpdesk for technical support as needed.
• Support special ad hoc projects as assigned.
• Managing e-mails and correspondence in a timely manner.
• Assisting with timekeeping and payroll duties.

Minimum Qualifications

• Previous experience in a wide range of administrative tasks.
• Ability to work under pressure, with tight deadlines and with strong attention to detail.
• Excellent organizational, administrative, and interpersonal skills.
• Proficiency in managing complex calendars and coordinating meetings with internal and external parties.
• Expertise in planning and arranging domestic and international travel.
• Strong sense of integrity, capable of handling confidential and sensitive information with discretion.
• Self-starter with the ability to work independently.
• Exceptional written and verbal communication skills.
• Attention to detail and ability to follow up in a timely manner.
• Ability to prioritize multiple tasks with minimal guidance and proactively identify and resolve issues.
• Positive, solution-oriented attitude and reliability.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Preferred Qualifications

• Proficiency in American Express applications, including but not limited to Concur Expense Management, Ariba Buyer, MyInfo, Payroll
• Proficiency in American Express applications, including but not limited to Concur Expense Management, Ariba Buyer, MyInfo, Payroll