Business Affairs Assistant

General Summary

The Business Affairs Assistant will provide full administrative and project management support to the General Counsel and Heads of Business Affairs.

Job Functions

• Provide on-going administrative support to the General Counsel and Heads of Business Affairs, including phone coverage, scheduling, office organization, travel arrangements and expense reports.
• Work closely with the Business Affairs team to ensure all administrative needs are met.
• Attend meetings and provide notes/meeting recap, action items to relevant parties.
• Track industry trades and other relevant media outlets for news, research, and information to keep department current.
• Act as liaison for external partners including agencies, writers, production partners, talent.
• Organize and coordinate documents signatures from appropriate parties via electronic signature (i.e., DocuSign) or in-person are signed on a timely basis, including coordinating signatures via notary services.
• Track business affairs transactions including updating and maintaining reports and distributing regular status reports on development, talent, and production related deals for distribution to key executives.
• Perform additional duties as directed by leadership, including, but not limited to maintaining/organizing documents and files on the server, inputting and maintaining data, calendaring important business dates, coordinating payments with Finance, administering approval requests, tracking of past projects, and other duties as assigned.

Qualifications

• 1-2 years of industry experience, preferably at talent agencies or other entertainment companies.
• Demonstrated tact and diplomacy; use discretion, sound judgment, and maintain confidentiality at all times.
• Strong attention to detail, ability to prioritize and multi-task.
• Highly proficient in entire MS Office Suite; strong Excel & PowerPoint skills.

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: While performing the duties of this job, the employee is required to walk; stand; sit; use hands to operate standard office equipment; reach with hands and arms; balance; stoop; talk or hear both in person and by telephone. The employee must lift and/or move up to 15 pounds. Vision abilities include close vision, distance vision, and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee works under typical office conditions and is exposed to variable indoor temperatures. The noise level is usually quiet or moderate.

Location
On-Site in Hillsboro, Oregon.

Salary
Salary is commensurate with skills and experience.

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Please review our EMPLOYMENT DISCLAIMER and MATERIALS SUBMISSION AGREEMENT.