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Executive Administrative Assistant
Wallick CommunitiesNew Albany, United Statesfull_timeVerifiedPosted 7 Aug 2024
About the role
Wallick Communities gives low-income families and senior citizens a place called “home” – thanks to five decades of experience in developing, building, managing, and overseeing affordable multi-family housing and assisted-living communities across the mid-west. • 55 years serving our communities• 20,000+ residents call our community’s home • 5 states and growing • Employee owned with 1000+ associates Wallick Mission: Opening doors to homes, opportunity, and hope. Wallick Values: Our Values flow directly from our Mission and set the expectation for how all associates work together. These values are: • Care • Character • Collaboration Wallick’s employee stock ownership plan (ESOP) allows you to be a shareholder and benefit from our company’s profitability. As an employee-owner, you can enjoy a valuable source of retirement income and feel more invested in our mission. Join us and become a partner in creating thriving communities. The work - How you will contribute: In accordance with Wallick Mission and Values, provides a supportive administrative role in managing the schedules and communications of the Senior company executives.Essential Functions and Responsibilities:
- Manage and maintain executive schedules, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and organize meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
- Prepare and edit correspondence, presentations, and reports for executive team members.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, and respond appropriately.
- Addresses resident and vendor complaints with discretion and professionalism.
- Act as a liaison between the executive team and internal departments, external partners, and clients.
- Provide general administrative support, including filing, photocopying, and managing office mail distribution.
- Associate degree or equivalent experience
- Proven experience as an executive assistant or similar role, preferably supporting C-suite executives.
- Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- High level of discretion and confidentiality.
- Flexibility and adaptability to changing priorities and deadlines.
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