Senior Accounts Receivable / Accounts Payable Specialist

Description

TerraCycle Overview 

TerraCycle is an international leader in innovative sustainability solutions, creating and operating first-of- their-kind platforms in recycling, recycled materials, and reuse. 

We recycle over 400 hard-to-recycle waste streams, including coffee pods, cigarette butts, PPE, and more, keeping billions of products and packages out of landfills and incinerators. We’ve built a scalable, global business by recycling waste others won’t into valuable raw materials, and have been profitable for 10+ years.

Since 2020, the US company has grown by over 93% and has expanded its capabilities through strategic acquisitions in the commercial recycling industry. Today, TerraCycle operates across 18 countries, working with leading brands, retailers, businesses, and other stakeholders to deliver practical solutions to eliminate waste. s.

Job Overview

The Senior AR/AP Specialist is responsible for the end-to-end accounts receivable and accounts payable functions, including cash application, collections, invoice processing, vendor management, accrual preparation, and month-end close support. This position ensures the accuracy and completeness of receivable and payable balances while maintaining strong internal controls and supporting continuous process improvements. The role serves as a key liaison between accounting, operations, customers, vendors and helps ensure accurate financial transactions, effective cash flow management and compliance with company policies and accounting procedures.

Primary Responsibilities

Accounts Receivable

• Generate and distribute customer invoices accurately and timely. 
• Process and apply customer payments, including ACH, wire transfers, checks, and credit card receipts. 
• Reconcile unapplied cash and investigate payment discrepancies. 
• Maintain customer master records and billing information. 
• Review AR aging reports and monitor overdue balances. 
• Conduct collection activities and communicate with customers regarding past due invoices. 
• Escalate delinquent accounts and recommend reserve requirements as necessary. 
• Prepare weekly cash collections reports and DSO metrics. 
• Assist with bad debt analysis and allowance calculations. 

Cash Application and Treasury Support

• Record daily cash receipts and ensure timely application to customer accounts. 
• Reconcile bank deposits to customer remittances. 
• Research unidentified receipts and resolve discrepancies. 
• Assist with cash forecasting by providing collection estimates. 
• Support bank reconciliations and treasury-related activities. 

Accounts Payable

• Review, code, and process vendor invoices in accordance with company policies. 
• Match invoices to purchase orders and receiving documentation. 
• Process weekly payment runs, including ACH, wire transfers, and checks. 
• Maintain vendor records and ensure W-9 documentation is current. 
• Reconcile vendor statements and resolve invoice discrepancies. 
• Monitor AP aging and ensure timely payment of obligations. 
• Prepare annual Form 1099 reporting and related documentation. 
• Support employee expense reimbursement processing. 

Month-End Close and Accrual Support

• Prepare monthly AP accruals for goods and services received but not yet invoiced. 
• Prepare recurring journal entries related to prepaid expenses, accrued liabilities, and other assigned accounts. 
• Reconcile AR and AP subledgers to the general ledger. 
• Prepare monthly account reconciliations and supporting schedules. 
• Analyze fluctuations in AR and AP balances and investigate variances. 
• Assist in ensuring timely and accurate monthly, quarterly, and year-end close processes. 
• Support external audit requests by providing schedules and supporting documentation. 

Reporting and Analysis

• Prepare AR aging, AP aging, collections, and cash receipts reports. 
• Monitor customer payment trends and vendor balances. 
• Assist with working capital reporting and cash flow analysis. 
• Identify process inefficiencies and recommend improvements. 
• Maintain KPIs such as DSO, AP days outstanding, and invoice processing metrics. 

Internal Controls and Compliance

• Ensure transactions are processed in accordance with company policies and established controls. 
• Maintain accurate supporting documentation and audit trails. 
• Assist with SOX compliance activities, if applicable. 
• Support internal and external audit