Data Maintenance & Reporting Coordinator

Description

Position Summary
 

The Data Maintenance & Reporting Coordinator will support Manufacturing Science & Technology (MSAT) operations by ensuring the integrity, accuracy, and timely availability of manufacturing, quality, and process-related data. This role is responsible for maintaining critical datasets, performing data validation and reconciliation activities, generating reports and dashboards, and supporting cross-functional teams with data-driven insights.
 

The successful candidate will collaborate closely with MSAT, Quality Control (QC), Manufacturing, and other stakeholders to ensure data consistency, traceability, compliance, and reporting excellence in a GMP-regulated environment.
 

Essential Duties & Responsibilities
 

Data Maintenance & Governance
• Maintain and manage QC, manufacturing, and process datasets to ensure accuracy, completeness, and consistency across systems.
• Perform routine data cleansing, validation, reconciliation, and quality checks.
• Investigate and resolve data discrepancies while ensuring proper documentation and traceability.
• Maintain data repositories, trackers, logs, and documentation in accordance with company procedures and regulatory requirements.
• Support data integrity initiatives and compliance with ALCOA+ principles and GMP requirements.
 

Reporting & Analytics
• Consolidate data from multiple sources, including QC and manufacturing test results, manufacturing batch records, process monitoring systems, and project trackers.
• Generate routine and ad hoc reports for MSAT, Manufacturing, Quality, and leadership teams.
• Develop and maintain dashboards to monitor process performance, yield trends, quality metrics, CAPAs, deviations, OOS/OOT investigations, and other operational KPIs.
• Support periodic reporting activities, including Product Performance Qualification (PPQ) reporting and process monitoring summaries.
• Analyze trends and assist stakeholders in identifying risks, opportunities, and areas for process improvement.
 

Cross-Functional Coordination
• Collaborate with MSAT, QC, Manufacturing, Quality Assurance, and external stakeholders to gather and validate required data.
• Participate in stakeholder meetings and document key discussions, decisions, and action items.
• Support project leads by maintaining activity trackers, status reports, and deliverable timelines.
• Provide timely updates and communicate data-related issues, risks, and recommendations to stakeholders.
• Serve as a liaison between technical teams and business functions regarding reporting and data requirements.
 

Key Deliverables
• Clean, validated, and reliable datasets for MSAT and business operations.
• Periodic MSAT performance and compliance reports.
• Dashboards supporting process monitoring and quality oversight.
• Accurate tracking and reporting of manufacturing and QC metrics.
• Timely identification and escalation of data discrepancies, trends, and risks.
• Documentation supporting regulatory compliance and audit readiness.

Requirements

Position Requirements and Qualifications

Experience

• 3–5+ years of experience in data coordination, reporting, research operations, project administration, technical documentation, or related functions. 
• Experience collecting, organizing, validating, and analyzing quantitative and qualitative data from multiple sources. 
• Experience generating reports, presentations, dashboards, tables, graphs, and management summaries. 
• Strong proficiency with Microsoft Excel, data tracking tools, and reporting systems.
• Experience coordinating activities across multiple stakeholders and managing project documentation. 
• Strong attention to detail, accuracy, and organizational skills. Preferred Qualifications
• Experience supporting research, healthcare, public health, pharmaceutical, life sciences, or regulated-industry initiatives. 
• Experience with survey tools, analytics platforms, and performance reporting. 
• Understanding of data governance, documentation control, and quality management principles.
• Familiarity with process improvement, workflow management, and stakeholder communications. 
• Technical background in software, systems, or database-related environments. 
• Ability to quickly learn GMP, ALCOA+, and pharmaceutical compliance requirements.

WORKING ENVIRONMENT/PHYSICAL REQUIREMENTS:

• Typing, desk work, and plant auditing.
• Must be able to read, write, and understand English.
• Manufacturing clean roo