Data Control Specialist - UW Foundation

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At the University of Wyoming, we value our employees and invest in their success.  Our comprehensive benefits package is designed to support your health, financial security, and work-life balance.  Benefits include: 

• Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. 
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. 
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. 
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. 
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. 

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary. 

JOB TITLE:   

Data Control Specialist, UWF  

JOB PURPOSE:

Manage processes and maintain all biographical data in the Foundation databases, in which all donor, alumni, staff, student and constituent information is permanently recorded for the use of the UW Foundation and the University of Wyoming according to Foundation and industry data management standards.  Maintain some processes of internal departmental databases.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Ensure that backup information on all database changes is appropriately maintained and/or scanned into the OnBase electronic documentation system.
• Maintain data integrity within internal databases and systems as requested, conducting data clean-up as needed.
• Identify data that may need additional verification and work closely with others to assure the accuracy of constituent information.
• Use varied software tools with a high level of competence: such as Advance CRM, AlumniFinder, OnBase, MS Office, Windows, and other software.
• Meet demanding and conflicting deadlines, prioritize multiple projects.
• Maintain strict confidentiality of all information accessed and managed and apply a working knowledge of regulations and standards regarding confidential data.
• Assist in developing mass additions, updates, and global changes to the database regarding constituent records.
• Serve as a resource to provide an in-depth understanding of the constituent database information.
• Identify controls and compliance metrics to reduce data issues and improve data quality.
• Use database reporting tools to query databases and to troubleshoot data integrity issues.
• Work with peer institutions to survey, benchmark, and to identify third party vendor biographical information to append to the Foundation database.
• Work professionally, effectively, and collaboratively with donors, friends, alumni, Foundation leadership and management, other teams to accomplish Foundation priorities and goals.

SUPPLEMENTAL FUNCTIONS:

• May assist with departmental budget planning process including research and provide/prepare financial reports.
• Assist with revision of forms and office procedures. 

COMPETENCIES:

• Adaptability
• Analysis/Problem Identification
• Attention to detail
• Consistency
• Initiative
• Quality Orientation
• Work Prioritization & Management

MINIMUM QUALIFICATIONS:  

Education:  Bachelor’s degree or an equivalent combination of education and experience.

Experience: 1 year progressively responsible work-related experience

Required licensure, certification, registration or other requirements: None