Senior Assistant Dean of Finance & Administration

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University

Department:

College of Arts & Sciences

Time Type:

Full time

Work Modality:

Hybrid 01 (On Campus 3-4 Days/Week)

Union:

Job Description:

Summary/Objective:

The Senior Assistant Dean of Finance and Administration reports directly to the Dean of the College of Arts and Sciences and a dotted line to the Vice Provost for Academic Administration. The Senior Assistant Dean provides management and oversight of finance and budget, human resources and staff relations, facilities management and technology for the College. The Senior Assistant Dean develops and monitors the budgets to support the academic and administrative functions of the College, which includes at least 19 departments, two performance spaces and 10 research centers. It is expected that the College will support several schools within its structure. In consultation with the Dean, this position conducts forecasting and strategic planning for enrollment budget and revenue, and manages financial processes for payroll, merit, promotions, and resignations, working directly with the 19 departmental chairs and administrative staff. The position coordinates personnel and human resources for the College and is the primary liaison to the University's Human Resources Office. The Senior Assistant Dean of Finance and Administration is responsible for ensuring compliance with all university policies and procedures as well as local and federal laws. The position supervises three staff members who work in budget and personnel, facilities and technology management.

This position coordinates with other schools and administrative offices of the University on financial planning, reporting and budgeting. Senior staff positions within Academic Affairs with significant budget and staff personnel responsibility will have a dotted line working relationship to the Vice Provost for Academic Administration. As the Vice Provost for Academic Administration (VPAA) has functional responsibility for the Division's budget and HR matters, there is a level of functional oversight and direction provided to primary budget officers from the VPAA. 

Due to the size and complexity of the College, the Senior Assistant Dean for Finance and Administration in the College of Arts and Sciences may serve as a delegate and partner on university-wide working groups and task forces for Academic Affairs as assigned by the Vice Provost for Academic Administration.  

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Finance and Budget Administration - Oversee budgets, spending and long-term planning, with particular emphasis on variable revenue. Work with the Dean, Associate Deans, department chairs and administrative staff to ensure sufficient funding is available for all College functions. Responsible for planning, formulating, tracking and updating the College’s budgets, including operating funds, internally restricted funds, endowments, budgets for externally funded programs, performance spaces in Katzen and Greenberg, and Instructional Revenue Centers (IRC), to ensure that programs are well supported and organized to meet academic and management needs and serve the College’s mission. Coordinates financial systems and trainings as necessary, and supervises staff in budget and finance matters. Collaborates with administrative units on campus and prepares special reports as required by University officials. Provides financial guidance for solving administrative and management problems.

           

2. Human Resources and Personnel Administration - Responsible for all staff human resources processes, evaluates and approves all staff appointments and actions for salary and promotion, leave