Staff Assistant, Nicholas Institute for Energy, Environment & Sustainability

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

About the Nicholas Institute for Energy, Environment & Sustainability

The Nicholas Institute for Energy, Environment & Sustainability at Duke University accelerates solutions to critical energy and environmental challenges, advancing a more just, resilient, and sustainable world. The Nicholas Institute conducts and supports actionable research and undertakes sustained engagement with policymakers, businesses, and communities—in addition to delivering transformative educational experiences to empower future leaders. The Nicholas Institute’s work is aligned with the Duke Climate Commitment, which unites the university’s education, research, operations, and external engagement missions to address the climate crisis.

Working closely with Duke University schools and other units, the Nicholas Institute for Energy, Environment & Sustainability advances the university’s mission to build a more sustainable world by developing transformative educational experiences; galvanizing and conducting impactful research; and engaging with key decision makers at the global, national, state, and local levels. 

 

Diversity, equity, and inclusion are core values of the Nicholas Institute. We believe that the educational environment is enhanced when diverse groups of people with diverse ideas come together to learn. Applicants with a demonstrated commitment to issues of diversity in higher education are particularly encouraged to apply.

 

Overall Division of Responsibilities

 

This role provides comprehensive administrative support for various positions within the Nicholas Institute for Energy, Environment & Sustainability (NIEES). 50% of this person’s time will be spent on work related to the Education & Experiential Learning pillar of the institute. This role provides comprehensive administrative support for various positions within the Nicholas Institute for Energy, Environment & Sustainability (NIEES). 50% of this person’s time will be spent on work related to the Administrative team of the institute. Responsibilities include meeting coordination, record maintenance, database upkeep, event assistance, meeting minutes, and logistical support for the team. Collaboration with other Duke University and NIEES administrative roles is essential.

 

Duties and Responsibilities

Education (50%)

Course Administration

• Monitor and manage course creation, and cross listing within the ENERGY and ENRGYEGR designations, and track participation in courses and programs.  
• Schedule ENERGY and ENRGYEGR courses in CLSS according to the Office of the Registrar deadlines and expectations
• Keep records of student participation and progress in the Energy & Environment undergraduate certificate. Provide administrative support to faculty directors at Nicholas School and Pratt.
• Maintain university-wide Climate & Sustainability course list for each semester, to be shared across units, particularly within the Office of Climate & Sustainability.
• Attend Office of the Registrar, DUSA/DGSA meetings; facilitate relationships with other schedulers and coordinators across schools. Share relevant updates with the team.
• Collect energy-related syllabi and update NIEES website with relevant semesterly updates.
• Organize assessment data, specifically course e