Administrative Coordinator

Career Category

Administrative

Job Description

HOW MIGHT YOU DEFY IMAGINATION?

You’ve worked hard to become the professional you are today and are now ready to take the next step in your career. How will you put your skills, experience and passion to work toward your goals? At Amgen, our shared mission—to serve patients—drives all that we do. It is key to our becoming one of the world’s leading biotechnology companies, reaching over 10 million patients worldwide. Come do your best work alongside other innovative, driven professionals in this meaningful role.

Administrative Coordinator

Live

What you will do

Let’s do this. Let’s change the world. In this vital role you will be primarily responsible for complex administrative support activities, supporting Executive Directors, Directors and other staff within Global Development, Oncology Late Development Team.

• Managing individual and team calendars and scheduling meetings (Outlook) including across multiple time zones
• Coordinate functional processes such as invoicing & purchase orders
• Coordinate local and international travel arrangements & preparing expense reports
• Assisting with preparation of slide presentations
• Assist with SharePoint site
• Performing administrative duties as assigned - maintaining distribution, contact and personnel lists
• Managing departmental administrative files
• Manage and coordinate department communications
• Coordinating mailings and courier/deliveries
• Managing the administrative aspects of relationships with outside experts and vendors
• Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations
• Organizing meeting rooms, including logistics, catering and equipment needs
• Preparing agendas and taking action items as required
• Organize and facilitate large on/offsite meetings including logistics (Guest Speaker presentations and other various meetings)
• Assisting with special projects as requested by Executive Directors and others within group
• Update and maintain all dues, memberships, subscriptions, etc.
• Initiating/facilitating Cross-Functional team meetings and take meeting minutes
• Timely Registration for conferences, congresses, seminars, and internal meetings
• Participating in department project teams
• Provide backup support to additional department ACs

Win

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is a strong collaborator with these qualifications.

Basic Qualifications:

Associate’s degree and 2 years of experience

Or

2 years in a technical school setting with hands-on experience

Or

High school diploma / GED and 4 years of experience

Preferred Qualifications:

• Helpful, can-do attitude with a solution-oriented approach
• Experienced and proficient with all current Amgen technologies and platforms
• Polite and personable ‘Team Player’
• Amgen experience and 5+ years of experience in an administrative support role supporting large teams at different levels
• Excellent written, verbal and presentation skills in communicating key business and critical information
• Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. work processing, presentations, and spreadsheet skills) as well as SharePoint, SAP, and the Learning Management System at Amgen
• Experience providing administrative support to remote staff
• Highly organized individual who enjoys problem solving and interacting with multiple cross-functional team members
• Strategic thinker who likes to “think ahead” and anticipate solutions to logistical issues
• Ability to work in a fast paced, deadline driven environment
• Discretion in dealing with propriety information

Thrive

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for our teammates’ professional and personal growth and well-being.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

Amgen offers a Total Rewards Plan comprising health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities including:

• Comprehensive employee benefits