Program Assistant Director, Institute for Liberal Arts - Emory College of Arts and Sciences

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Description

KEY RESPONSIBILITIES:

• Assists in directing the strategic planning, development, and implementation of programs.
• Represents the organization at meetings, conferences and other events.
• May develop and present speeches or presentations to generate or enhance awareness of program(s).
• Provides technical support by evaluating established processes, conducting training, attending operational meetings and networking with affiliated groups.
• Monitors progress toward achieving established objectives and deadlines.
• Participates in planning, administering and monitoring program related budgets.
• Conducts research, designs new initiatives, and collaborates with others to ensure program(s) remain viable.
• May serve on, hold office in, or chair committees.
• May write publishable articles and papers.
• May supervise staff.
• Oversees or assists in developing operational and statistical reports for management and regulatory agencies.
• Ensures required records and documentation are maintained.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a field related to the program(s) and five years of program related experience, OR equivalent combination of experience, education, and training.

ADDITIONAL JOB DETAILS:

• Manages operations of the Institute for the Liberal Arts, including supervision of two full-time staff and student assistants.
• Support Director.
• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Develop, maintain and delivers ILA departmental communications strategy, guidelines, and branding for special projects, grants, proposals, marketing collateral, newsletters, reports, white papers, etc.
• Participating in academic program planning, including working with the Director and Directory of Undergraduate Studies, as needed.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Prepares operational and statistical reports.
• Assist faculty with curriculum development related to undergraduate program.
• Ensure the department provides clear academic advising for undergraduate program coordinator.
• Assist faculty with understanding policies and procedures related to departmental operations, undergraduate programs, and academic records.
• Ensure department records adhere to records retention policies.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Manages alumni outreach and fundraising efforts.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
• May supervise assigned project staff, interns and/or volunteers.
• Webmaster and content manager of ila.emory.edu.
• Manage social media presence of department and affiliated programs.
• Maintain relationships with other departments and related divisions.
• Manage HR matters including hiring, managing work study/student employees, support faculty searches.
• This is not an administrative support position.
• Performs related responsibilities as required.

PREFERRED SKILLS:

• Master's Degree preferred.
• Exceptional verbal and written communication skills.
• Ability to work autonomously and to demonstrate strong initiative.
• Demonstrates strong organizational skills.
• Demonstrates flexibility with varied work situations.
• Exceptional software skills (e.g., Outlook, PowerPoint, Excel, Zoom, and Adobe Acrobat).
• Experience managing and executing concurrent tasks
• Strong interpersonal and problem-solving skills with a commitment to excellent customer service, and the ability to work collaboratively.
• Possess a high level of professionalism and commitment to confidentiality with sound judgment and discretion.
• Previous experience supervising employees, tracking budgeting and financial reports, managing academic programs, coordina