Executive Assistant

Join a dynamic global software company at the forefront of Al innovation as Executive Assistant to our Chief Technology Officer. This is a unique opportunity to work at massive scale while supporting cutting-edge technology development that's shaping the future. You'll be working directly with our CTO and technology leadership team in a fast-paced, agile environment where your creativity and adaptability will be valued as much as your organizational skills. 

Our CTO believes in empowering team members to take ownership, explore new approaches, and grow beyond traditional role boundaries. If you thrive in ambiguous situations, love learning new technologies, and want to make a real impact at a company building the next generation of Al solutions, this role is for you. 

About the Role 

In this role as an Executive Assistant, you will: 

• Manage complex scheduling and calendar coordination for the CTO, anticipating conflicts and proactively suggesting solutions

• Plan and execute comprehensive domestic and international travel arrangements, including detailed itineraries and expense management

• Coordinate logistics for team offsites, all-hands meetings, and other large-scale events for the technology organization

• Serve as a liaison between the CTO and internal/external stakeholders, handling communications with discretion and professionalism

• Manage and prioritize incoming requests, using sound judgment to determine urgency and appropriate routing

• Take ownership of special projects and initiatives, bringing your own creative solutions to complex challenges

• Leverage Al tools and emerging technologies to streamline processes and increase efficiency

About You 

You're a fit for the Executive Assistant role if your background includes:

• 5+ years of experience providing executive-level administrative support, ideally with a software/tech company

• Bachelor's degree or equivalent experience

• Exceptional organizational and logistical planning skills with proven ability to manage multiple complex priorities

• Strong problem-solving abilities and comfort working in ambiguous situations with minimal direction

• Proficiency with Microsoft Office suite {Outlook, Word, Excel, PowerPoint, Teams); experience with Google Workspace {Gmail, Calendar, Drive, Meet) is highly desired

• Experience working in communications, marketing, or other outward-facing roles is preferred

• Familiarity with Al tools and willingness to incorporate them into daily workflows is highly desired

• Tech-forward mindset with enthusiasm for learning new tools and software

• Ability to maintain confidentiality and exercise sound judgment in sensitive situations

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What’s in it For You?

• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our commitment of empowering employees to achieve a better work-life balance.

• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.

• Industry Competitive Benefits: We offer comprehensive benefit plans to include paid leave, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.

• Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.

• Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.

• Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the pr