Academic Program Coordinator, TEMBA, Texas McCombs

Job Posting Title:

Academic Program Coordinator, TEMBA, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/

Purpose

The Academic Program Coordinator serves as an integral member of the Texas Evening MBA operations team and a strategic operational and student services partner for the Texas Evening MBA (TEMBA) program. This role is responsible for delivering high-level administrative support, managing complex program logistics, and functioning as a central point of contact for students, faculty, and staff across the MBA portfolio.

Responsibilities

Program Coordination

• Assists in local and offsite class weekends and events, and serves as backup to Senior Academic Program Coordinators; includes close coordination and frequent communications with faculty, staff, caterers, custodial staff, hotels, travel providers, guest speakers and more.

Student Affairs

• Provides problem-solving and resource referrals for students.
• Creates, maintains and distributes weekly program updates for students, student resources web pages, and ad hoc email announcements.
• Triages email inquiries, proactively and independently researches matters, communicates information across multiple team members.
• Supports program team in the execution of all class sessions and events, including but not limited to New Student Onboarding, Orientation, Student Organization activities and Graduation.
• Builds and maintains relationships with faculty, students, cross-functional team members and internal/external vendors.

Student Organization Advising

• Advises MBA student organizations on community building initiatives, liaise on University policies, procedures, and resources, and manages budget allocation.

Strategic Initiatives

• Provides feedback on current processes and supports planning and implementation of process improvements

Stakeholder Coordination

• Creates, processes and maintains documents for all travel (including processing staff and faculty RTAs and travel reimbursements), and coordinates travel.
• Maintains student listservs.
• Maintains student and faculty rosters.
• Provides ad hoc support to program leadership
• Other functions as assigned.

Required Qualifications

• Bachelor’s degree and 3 or more years of relevant experience coordinating programs.
• Ability to work flexible hours, including evenings and weekends. Ability to travel within the state of Texas.
• Strong organizational skills and attention to detail.
• Outstanding written and verbal communication skills.
• Proficient with Microsoft Office and comfort leaning new systems (Canvas, Qualtrics, etc.)
• Customer-focused with the ability to exercise discretion and confidentiality.
• Capable of prioritizing, multi-tasking and meeting deadlines with minimal supervision.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience coordinating academic or student-facing programs in higher education.
• Event planning or logistics experience supporting large-scale or professional events.
• Prior experience at UT Austin or another higher-ed institution.
• Familiarity with complex academic operations (registrations, advising processes, travel/financial workflows).
• Service-oriented approach and an ability to anticipate stakeholder needs.