Temporary Assistant to Director - African and African Diaspora Studies - (UTEMPS)
The University of Texas at AustinAbout the role
Job Posting Title:
Temporary Assistant to Director - African and African Diaspora Studies - (UTEMPS)----
Hiring Department:
UTemp Pool----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
20----
FLSA Status:
Non-Exempt----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue Until Apr 30, 2025----
Location:
UT MAIN CAMPUS----
Job Details:
General Notes
Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time. Please no phone calls or emails. The projected end date for this temporary assignment is April 30, 2025.
Purpose
Assist the Director of Operations with the department projects and basic operating procedures.
Responsibilities
Assist with tracking project tasks in department software (SmartSheets). Assist with tracking and maintaining various department email accounts. Assist with maintaining the Director of Operations calendar. Assist faculty and staff with administrative tasks. Welcome and direct traffic at GWB.
Assist with opening and closing GWB and art gallery. Help coordinate all issues and repairs to the Gordon-White Building (GWB). Help coordinate office moves and the move-in process for incoming faculty and staff and in the submission of work orders, including service, construction, moving, surplus, and event requests.
Required Qualifications
Bachelor's Degree plus at least three (3) years of related clerical and administrative experience. Excellent organizational and communication skills. Demonstrated ability to communicate to a large population. Demonstrated adaptability and history of service-minded approach to executing job functions. Success working both in a team setting and independently. Demonstrated ability to manage concurrent projects while proactively communicating to stakeholders.
Preferred Qualifications
Bachelor's Degree with more than three (3) years of relevant experience. Knowledge of University of Texas at Austin policies involving human resources and Workday. Operational experience working in an academic department/center.
Hourly Rate
$18.00
Working Conditions
Attire: Business Casual
Standard Office Environment
Work Shift
Hours per week - 20
Work hours: Monday and Tues. 9 am-2 pm Thurs. and Friday 12 pm-5 pm.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per weeApply for this role
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