Employee Labor Relations Senior Specialist

Type of Appointment: Full-Time, At-Will

Job Classification: Confidential Administrative Support II

Anticipated Hiring Amount: $5,357 - $10,982 per month

Work Hours: Monday – Friday 8:00am-5:00pm

 

THE DEPARTMENT:

Employee Labor Relations & Compliance (ELRC) serves the University as a strategic partner and key resource office in support of the University's Strategic Initiative to advance organizational development and employee excellence by developing proactive strategies and solutions in addressing employee/labor relations issues, accessibility and reasonable accommodations, workers' compensation benefits, Human Resource policy, and EEO compliance. Our goal is to create positive and effective working relationships at Cal Poly Pomona.

 

DUTIES AND RESPONSIBILITIES:

Employee Relations

• Represents the University independently in ELR-related matters and actions.
• Provides general to complex level of counsel, direction, and recommendations to administrators, represented/non- represented staff, student assistants, and third parties.
• Ensures compliance with CSU policies, Cal Poly Pomona policies, state and federal HR/labor laws and regulations, and HR best practices.
• Works toward resolving complex University issues identifying macro/micro impact to the University.
• Identifies secondary and tertiary considerations to operations, workflow dependencies, overall impacts, work environment, equity, etc.
• Serve as a liaison with the Office of the Chancellor (Labor, OGC, etc.) to seek guidance and to ensure conformance and consistency with system-wide policies, practices, and interpretation.
• Prepares cases/documentation/witness prep in response to PERB, SPB, EEOC, OCR, litigated matters, mediation, arbitrations, conferences, and other related hearings.
• Assists the ELR Manager and Director with maintaining Outlook calendars and scheduling meetings.
• Prepares data and statistical analysis reports and provides strategic analysis of the information to draw important conclusions and findings.
• Utilizes the ELR Case Management System to track ELR activities.

Labor Relations

• Represents the University in Labor Relations matters.
• Formulates strategies to improve employee relations and manage labor-related issues.
• Develops procedures and practices that align with labor laws, CSU standards, and union CBA agreements.
• Subject matter campus expert on the collective bargaining agreements, including interpreting the various CBAs.
• Serves as a liaison with the Office of the Chancellor to seek guidance and to ensure conformance and consistency with system-wide interpretation.
• Responds to union information requests, grievances, and CBA related concerns brought forward from staff unions.
• Meets with employees and their union representatives to resolve issues.
• Analyze labor relations data, such as employee engagement surveys and grievance trends, to identify areas for improvement.
• Prepare reports on labor relations metrics and recommend actionable solutions.
• Supports ELR with matters related to unionization of student assistants.

Workplace Investigations

• Conducts workplaces investigations, including conducting interviews/witness interviews, analysis, closure letters, and investigation reports.
• Makes recommendations on best practices to management/senior leadership in consultation with ELR Manager and Director.

Performance Management

• Communicates probationary and permanent staff performance evaluation dates.
• Tracks performance evaluations to ensure completion and compliance.
• Meets with managers to discuss work performance concerns and gives guidance on how to address concerns.
• Drafts and reviews corrective action documents including documented emails, letters of counsel, letters of reprimand, suspensions, rejection during probation, automatic resignations, and dismissal.
• Meets with employees and managers to review corrective action.
• Delivers corrective action to employees.

Special Projects

• Completes special projects as assigned (seniority points, investigations, performance evaluations, reports, campus trainings, and other special projects as assigned.

 

QUALIFICATIONS:

• Bachelor's Degree - Preferred in Business Administration, Human Resources, or a related field.
• Minimum of 5 years in a responsible Human Resources position or related field with progressive levels of experience and responsibility.
• Human Resources Generalist background, understanding of HR p