Office Assistant

Company Description

WHO IS AIR CHARTER SERVICE

Our clients consists of high-net-worth individuals, fortune 500 companies, governments & relief agencies, and sport & entertainment organizations. 

ACS New York is seeking a high-spirited individual who has proven experience and skills in an administrative function and is interested in going the extra mile. As an Office Assistant, you will work alongside our Regional Office Manager to ensure our office is running smoothly and promote our positive company culture. 

If this sounds like responsibilities you have had in the past then apply today!

Job Description

A DAY IN THE LIFE

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Managing the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
• Supervising the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of the office.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Responsible for the facilities day-to-day operations.
• Maintains stock lists and orders office supplies as needed.
• Receive, sort and distribute daily mail/deliveries.
• Assists in planning and arranging events, including organizing catering.
• Arrange travel and accommodations for internal staff.
• Keep updated records of office expenses and costs.
• To assist Accounts with expenses, invoices, checks etc.
• Participate as needed in additional special department projects.
• Schedule: Monday to Friday, 830am to 430pm (subject to change)
• $25/hr

Qualifications

WHAT DO WE LOOK FOR

• Outstanding written and verbal communication skills
• Excellent phone etiquette 
• Willing to learn and adaptable
• High attention to detail 
• Confident individual 
• Commit to in-office position

Additional Information

COMPANY CULTURE

• Dynamic and fast-growing company
• Balance between independent and team-oriented work
• A welcoming, enjoyable, and interactive environment – seasonal events and team night outings
• Flexible start and end time hours

Check us out on social media! 

LinkedIn - Facebook - Instagram - TikTok - Twitter - Youtube

Diversity & Inclusion: Air Charter Service Inc. is proud to be an Equal Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

WHAT ARE THE NEXT STEPS?

Submit your resume to us today and a member from our recruitment team will be in touch!

START DATE: ASAP