Operations Coordinator (Front Office Admin)

Job Purpose

Provide support to the Operations team, owning several key programs that are essential to day-to-day operations, utilizing cross-functional expertise in a fast-paced environment.  Execute the ongoing administrative functions of the front office.

Essential Functions

Safety/Environmental

1. Coordinate and support safety and environmental programs
2. Participate in safety committee meetings, track meeting minutes and monthly inspection checklists
3. Schedule and coordinate Safety trainings and activities
4. Manage first-aid supplies (US Compliance)
5. Attend environmental meetings/audits, take minutes and send action item reports
6. Coordinate annual Safety shoe program 
7. Oversee uniform program
8. Schedule annual hearing tests, fit tests, industrial hygiene and dust assessment
9. Manage LOTO certifications and recert log

 Office/Admin

1. Oversee inventory, ordering and organization of office and operations supplies 
2. Maintain and organize kitchen supplies
3. Update communication boards with up-to-date information 
4. Coordinate lunches for visitors and meetings
5. Greet and direct unsolicited visitors
6. Prepare outgoing mail and sort and distribute incoming mail
7. Assist with scheduling pickup orders with Fed Ex and USPS
8. Oversee document storage and shredding program
9. Manage Avanti market program
10. Activities involvement team member

 Finance/AP

1. Issue PO’s and receiving for utilities, uniforms, supplies/multiple vendors
2. Resolve issues related to supplier non-payment
3. Maintain contractor safety records including certificates of insurance for vendors
4. Reconcile temp labor hours to match billing
5. Point of contact for past-due invoices, Rise AP and vendors
6. File renewals and maintain log of all business licenses, permits, inspection reports and certifications

 Other 

• Comply with all food safety requirements, trainings, policies, and procedures
• Perform other job-related duties as assigned

Qualifications (Education, Experience, Competencies)

• 3-5 years administration experience preferably in a manufacturing environment
• Proficient in Microsoft Office Programs
• Ability to maintain confidential information
• Ability to effectively communicate with multi-level personnel as well as suppliers, customers, and their representatives
• Ability to work cross-functionally, convey complex issues, and maintain confidentiality
• Ability to organize, manage multiple priorities, and maintain high attention to detail in a fast-paced environment
• Ability to think quickly and handle frequent change
• Self-motivated, goal oriented, quality driven, and capable of working independently with minimal supervision

 

Monday - Friday 8:00 am - 4:30 pm