Records & Information Management Analyst II/I

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This position is posted at multiple levels. Please see the job description for more information.

GENERAL SUMMARY

Ensure alignment to the Information Services (IS) RIM program standards for Energy Northwest’s content and records management.  Analyze Records requirements from regulatory, federal, and state codes and laws, interpret applicability to records generated by Energy Northwest staff and contract personnel. Provide analysis and define structures required for enterprise-wide content and records management. Maintain information governance and associated procedures for content and records management for Energy Northwest business units. Primary support to the Business Continuity programAX102. Assist in responsibilities for the Procedure Program, Data Governance and provide technical assistance/direction and support for Data modifications.

PRINCIPAL ACCOUNTABILITIES

Ensure alignment to Records & Information Management (RIM) standards for Energy Northwest’s content and records management program. Maintain knowledge and awareness of retention requirements from regulatory, federal, and state codes and laws, interpret applicability to records generated by Energy Northwest staff and contract personnel, and maintain retention schedules, indexes, procedures, and training in accordance with current requirements. Provide analysis and define structures required for enterprise-wide content and records management. Maintain information governance and associated procedures for content and records management for Energy Northwest business units.

Provide primary support to the Business Continuity (BC) program requirements, including clarifying procedural requirements and participating and leading exercises, maintaining documentation and supporting audits of the BC program.

Provide technical and analytical support to the Data Governance (DG) and Electronic Records Management (ERM) programs. Bring new ideas and develop program improvements to ensure compliance and efficiencies in the DG and ERM programs.

Provide advanced technical assistance/direction to the departments and/or Procedure Sponsors (relative to the records and procedures program). Helps supports and manage records in systems listed but not limited to, Asset Suite – Controlled Documents, Asset Suite – Records Management, SharePoint including SharePoint online and the Microsoft 365 Suite, EN Doc Library, Electronic Content and Records Management, Scanner Scripts, VBMOD modules associated with Controlled Document and Records Management processes, Automated Procedure Process (APW) and Document Process Workflows, etc.

Serve as a Procedure Program SME, providing technical guidance to all levels of Energy Northwest staff including support for the Records Management Specialists team.

Perform one or more of the following functions: Serve as the RIM SME to Departments. Provide formal and informal coaching and training in RIM standards, Energy Northwest RIM program requirements, and federal, state, and regulatory requirements. Perform as SME for line departments in establishing content management sites for collaborative work activities. Maintain procedures, instructions, program materials, training and other documentation associated with Energy Northwest Records and Information Management Programs. Consulting and advising business areas on RIM requirements and devising solutions including recommended content structures based on best practice. Develop and provide training as required. Assist Legal in response to requests made under the Public Records Act and legal discovery.

Must participate on the Emergency Response team (ERO) when designated.

Must support the biennial refueling outage.

REQUIRED EDUCATION AND EXPERIENCE

Records & Information Management Analyst II

Bachelor’s degree in Library Science, Archives, Records and Information Management, Information Technology or related field from an accredited college or university with six years of experience in a technical business environment, two of which must include development and maintenance of complex, large-scale retention schedules or content management solutions. In lieu of degree, a HS Diploma/GED and a certificate in Records and Information Management by an accredited or nationally recognized organization in med/large enterprise environment plus eight years of progressive experience (held positions) in Records and Information Management field in med/large enterprise environment OR HS Diploma/GED and ten years of progressive work experience in Records