Admin Assistant- Mercy Fairfield

Thank you for considering a career at Mercy Health!

Scheduled Weekly Hours:

40

Work Shift:

Days/Afternoons (United States of America)

• Job Description

  PRIMARY FUNCTION/GENERAL PURPOSE OF POSITION:

  Provides secretarial, clerical and administrative support services such as drafting and preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files and conducting special projects as assigned. Coordinates meeting agendas and materials. Duties require a thorough knowledge of areas of responsibility in order to gather data and prepare reports, answer correspondence, conduct projects. Must be able to handle a fast-paced environment, prioritize, and remain poised.

  II. EMPLOYMENT QUALIFICATIONS:

  1. High School degree required with college coursework preferred.

  2. Work requires skills related to proofing and editing reports, correspondence, and the like for accuracy, sentence structure and readability as well as drafting correspondence and reports, performing semi-complex arithmetic calculations when preparing administrative reports, and developing and overseeing the maintenance of record keeping and filing systems at a level normally acquired through completion of one year of business school.

  3. Five or more years of progressively more responsible secretarial/administration work experience, preferably at an executive level. Proficiency in operation of a desktop PC, word processing software (e.g., Microsoft WORD), PowerPoint, e-mail, and facsimile and electronic typewriting equipment.

  3. Previous work experience required in an administrative/secretarial capacity that require the handling of administrative details such as preparing reports by combining confidential data from several sources; communicating with a diverse group of internal and external callers and visitors; arranging meetings and conferences; assembling highly confidential and sensitive information; formatting and typing complex tables, forms and reports; and developing routine responses to a variety of correspondences.

  4. Must be able to handle a fast-paced environment in a confident, professional manner. Must be a self-motivator, possessing a high level of judgment skills and initiative, along with ability to prioritize and coordinate several tasks simultaneously, while retaining a confident, knowledgeable and helpful demeanor.

  5. Work requires communicating with a variety of employees, physician groups, visitors, and community representatives.

Mercy Health is an equal opportunity employer.

Many of our opportunities reward* your hard work with:

• Comprehensive, affordable medical, dental and vision plans
• Prescription drug coverage
• Flexible spending accounts
• Life insurance w/AD&D
• Employer contributions to retirement savings plan when eligible
• Paid time off
• Educational Assistance
• And much more

*Benefits offerings vary according to employment status.

Department:

Cardiovascular Surgery - Fairfield

It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). Accordingly, all applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you’d like to view a copy of the affirmative action plan or policy statement for Mercy Health– Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employer, please email recruitment@mercy.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com.