Operations Associate

Operations Associate

Classification 

Exempt, 12-Month Employee 

 

Reports to 

Director of Operations 

 

Overview

Dr. Richard Izquierdo Health and Science Charter School is in search of a meticulously organized and community-focused Operations Associate who fosters a welcoming, efficient, and seamlessly functioning office environment. Working closely with the Director of Operations and in collaboration with the operations team, the Operations Associate will play a crucial role in ensuring smooth day-to-day operations to enhance our students' educational journey.

Responsibilities

Day to Day Operational Logistics

• Assist with the coordination of daily school operations and provide support to the main office.
• Collaborate closely with the Operations Team to maintain and enhance main office systems and procedures.
• Aid in coordinating student transportation, including overseeing arrival, dismissal, and organizing field trips.
• Manage staff supply requests, oversee ongoing supply orders, and maintain the school's inventory database.
• Collaborate with the Operations team to develop effective communication strategies for all stakeholders and ensure smooth operational systems within the school.
• Implement and maintain communication channels with families, such as newsletters, mailings, and flyers.
• Respond promptly and thoughtfully to general inquiries from the school community via phone, in person, and email.
• Ability to work some Saturdays to help the school meet its operational goals. 

 

 

Record Keeping

• Maintain and reconcile daily student attendance and tardiness records in the Student Information System (SIS).

• Support the maintenance of student record-keeping systems in compliance with state regulations, including health and safety laws, teacher certification requirements, and city and state mandates, as well as all state and federal workplace regulations.
• Develop expertise in managing the Attendance Tracking System (ATS) and student information systems, such as PowerSchool SIS.

Student Recruitment and Enrollment 

• Aid in student recruitment efforts and facilitate the enrollment process.
• Assist the Senior Operations Manager in achieving enrollment targets.
• Support the student enrollment process, including handling applications, managing the lottery process, monitoring the waitlist, overseeing transfers and withdrawals, and ensuring accurate records in the Attendance Tracking System (ATS).
• Strive to become proficient in managing the school enrollment portal, such as PowerSchool Enrollment.

• Assist in facilitating family communication and outreach initiatives.

School Community Support

• Support the implementation of school policies, procedures, and communications to promote positive student outcomes.
• Foster and nurture successful relationships with all members of the school community and external partners to advance the school's goals.
• Assist in planning and executing family and school events, including family information sessions, student lottery, back-to-school family nights, parent-teacher conferences, assessment days, and summer institute (may require occasional evenings and Saturdays).
• Other duties as assigned.

 

 

Professional Expectations

• Timely and consistent attendance at work.
• Work towards fostering a welcoming, organized, and inclusive office environment that caters to the needs of staff, students, families, and partners.
• Ability to work independently, prioritize tasks, and manage multiple competing goals.
• Comfortable working in a fast-paced, entrepreneurial environment.
• Demonstrated ability to collaborate effectively with others and build strong relationships across teams.
• Excellent written and verbal communication skills with meticulous attention to detail.
• Familiarity with charter school compliance regulations is preferred.
• Unwavering integrity and alignment with the core beliefs and educational philosophy of Dr. Richard Izquierdo.
• Serve as an inspirational team member who consistently motivates themselves and others to achieve greater success.
• Uphold exceptionally high standards and exhibit a keen attention to detail.
• Fully engage with the school community, cultivating robust relationships, fostering active participation, and delivering exceptional operational outcomes.
• Advocate for DRIHSCS’  belief in