Temporary Assistant General Manager

Description

Introduction:

Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 150,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 35 years. With offices throughout California, Nevada, Arizona, Idaho, and Washington, Seabreeze and its family of companies has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity.

At Seabreeze, people are at the heart of what we do. Our philosophy, “Passion when combined with commitment, makes anyone unstoppable,” is carried out by enthusiastic and customer-centric teams who serve the communities where we work and live.

Summary

The candidate must be a high-energy self-starter who is well organized, articulate, proactive and exhibits leadership qualities. Customer service orientation is a must! Prior management experience as well as candidates holding the CCAM® designation or CMCA®/AMS® designations. 

The Assistant General Manager is responsible for partnering with the Boards of Directors to develop and implement the overall strategic plan for the operation of the Homeowner Association. The Assistant General Manager will assist their Board of Directors in determining and implementing the operational goals of each of their Association. 

Qualified candidates will have a comprehensive knowledge of management practices, accounting procedures, personnel practices, Association CC&Rs and Bylaws, inventory and procurement, contract relations, association maintenance and safety practices.

Essential Duties and Responsibilities: 

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily with the help of the General Manager. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Implement the Boards’ goals; monitor and report status of implemented goals to the Boards
• Develop fiscal management policies and procedures that protect each assigned Association’s assets, help to maintain property values and keep spending within budgeted amounts. Review of financial reports
• Oversee the bidding process for third party vendors
• Monitor homeowner assessment delinquencies and oversee collection efforts
• Prepare the annual budget by analyzing prior expenditures and assessing new expenditure needs.
• Administer all legal issues as well as ensure Association policy and procedure adherence, compliance with governing documents or corporate and civil code and state and federal obligations.
• Maintain all communications with the Boards, creating weekly/monthly Board reports and action item lists. Maintain past and current Association records and files relating to the operation and management of the Association
• Prepare agendas and Board packages and attend all Board meetings, including Executive Session and General Session meetings
• Other duties as assigned.

Requirements

Knowledge, Skills and Experience:

•   3+ years of experience in the industry, managing homeowners’ associations, city government, or related experience
• Strong analytical, problem solving, and creative thinking skills are a must
• Customer service driven
• Excellent, effective and diplomatic verbal and written communication skills
• Understanding of project management, budget management and strategic goal development
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• CCAM® designation and/or CMCA® and AMS® designations desirable

Minimum Education:

High School Diploma or equivalent

Language Skills:

The candidate must have good written communication skills, and the ability to communicate effectively with employees at all levels of the organization, both verbally and in writing.  

License/Permits/Certifications Required: 

Valid Driver’s License and State mandated vehicle insurance.  

Availability: 

Mon-Fri 8:30-5:00 and must be available for committee meetings, community events and after regular business hours, as necessary.  

Work Environment:

The work environment is a typical office building. Reasonable accommodations may be made to enable individuals with disabilitie