Sr. Executive Assistant I

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team.

Broadridge is hiring! The Sr. Executive Assistant will provide executive level administrative support to one or more executives performing advanced analytical and specialized administrative support including projects and intricate assignments, often with a high level of confidentiality. You will work on problems of diverse scope where analysis of data requires evaluation of identifiable factors requiring broad experience, skill, and knowledge of organization policies and practices.

This is considered a 100% on-site position. You will be required to be in the South Windsor, CT office 5 days a week.

Job Responsibilities:

• Compiles, analyzes, validates or reconciles report data. Tracks data using spreadsheet or other applicable software applications. Performs general analysis, notifying others of any data issues. Summarizes and present results, findings, and/or recommendations and implements decisions as requested.
• Prepares materials for group and/or client presentations (e.g. researching, drafting/editing documents, and preparing slides, CDs, DVDs, web connections). Composes, proofreads and/or finalizes documents (e.g. spreadsheets, presentations, various communications). Works with senior management on creating and distributing announcements.
• Skilled with a variety of tools, software applications and/or databases to produce a variety of reports. Maintains, tracks and coordinates budget activity throughout the budget cycle, keeping management abreast of discrepancies. Provides on-the-job training to staff or associates as necessary, often serving as a SME for various company applications.
• Schedules and maintains calendar appointments, meetings, conference rooms, travel itineraries and coordinates related arrangements following established guidelines. Prepares expense reports.
• Coordinates, assembles and completes requests for various projects; merges electronic files to create complete data/reports. Serves as an ad-hoc tester during conversion of new products. Tracks delegated tasks to ensure progress and keep projects on schedule. Follows up on projects, passing on information and keeping informed of important activities. Assists department, business, and/or management in implementing activities.
• Supports, participates in, and/or leads work involving committees. Leads or coordinates company events and/or special projects.
• Creates, maintains, updates, and/or distributes office floor plans, outgoing and incoming schedules, phone lists, organizational charts, and emergency preparedness rosters.
• May perform other duties/responsibilities as needed or assigned.

Preferred Qualifications:

• High school diploma or equivalent
• 4+ years of office administration work experience
• Post-secondary education, preferred
• Advanced computer systems experience with Microsoft Office, the Internet, and email preferred

Skills/Competencies:

• Decision Making Ability: Demonstrates ability to make logical and sensible decisions based on available job knowledge/information, in a variety of situations. Considers potential consequences (including others’ views and emotions) prior to choosing a course of action. Accepts and/or uses appropriate authority to make decisions and proceeds with confidence once decisions are made.
• Prioritizing: Demonstrates ability to list or order tasks and responsibilities by importance. Focuses on activities that contribute most to agreed-upon goals.
• Verbal & Written Communication: Demonstrates the ability to effectively discuss ideas in a clear, succinct, organized fashion to present information in a thoughtful manner, considerate of others. Demonstrates the ability to read, write and understand the English language. Able to express ideas in writing in an organized, articulate, concise and grammatically correct manner, adjusting language to reach intended audience.
• Interpersonal Skills: Demonstrates ability to work in a diverse group environment. Knows how to work with various personality types to get the work done. Demonstrates comfort around higher management. Relates well and shows respect and consideration for others; builds relationships.
• Attention to Detail: Demonstrates ability to conduct a precise and thorough review of materials/documents. Demonstrates a sensitivity to the details of the work and is aware of each step in a process or application; is accurate in carrying out processes and procedures.
• PC Application Skills: Understands and applies a working knowledge of major software programs appropr