Enterprise Contracts Associate Administrator

GCI's Enterprise Contracts Associate Administrator is responsible for supporting Law and Corporate Advocacy Department (LCAD) customers in the development, review, negotiation, execution, amending, terminating, and ongoing administration of company contracts. Position is also responsible for recommending and implementing continued improvement to the GCI contracting process.

ESSENTIAL DUTIES AND RESPONSIBILITIES FOR ALL LEVELS:

  Supports Contracting Lifecycle:

• Accepts and processes requests for contract generation, review, or amendments.
• Ensures all required vendor due diligence has been completed and identifies areas of concern.
• Works with requesting department and attorneys, as needed, to create contracts from contract templates or to review contracts on vendor forms.
• Leads or supports contract negotiation.
• Coordinates with LCAD attorneys to review contract language and provide necessary edits and respond to 3rd party changes to ensure contracts are in line with GCI’s acceptable risk tolerance levels. 
• Manages execution of contracts consistent with GCI’s policies and procedures
• Ensures that all contract documents are complete, and documentation is filed and loaded into the approved online contract database.
• Monitors expiration dates of contracts and works closely with departments on renewals or closures prior to the expiration date.
• Maintains vendor certificates of insurance.

 

  Manages Contract Templates:

• Maintains an up-to-date set of contracts templates.
• Works with LCAD and other GCI departments to determine needs for additional or modified contract templates.
• Recommends and implements updates to contract templates.
• Maintains Contract SharePoint site with contract resources.

 

  Supports and Improves Contracting Process:

• Ensures that users of the contract management process understand the process, including documentation, review, and approval requirements.
• Works with LCAD attorneys to continuously improve the contract management process.
• Manages the online contract database and ensures contracts and other related documents are properly stored in the database.
• Recommends and generates reports on contracting process.

 

  Cherwell Administration:

• Respond to internal and external user questions about the use of the GCI’s contract management. 
• Respond to requests for documents in Cherwell.
• Interface with Cherwell's technical team on error messages and other technical problems that may arise.

 

Competencies

• ACCOUNTABILITY- Takes ownership for actions, decisions, and results; openly accepts feedback and demonstrates a willingness to improve.Positive self-starter with ability to take initiative on identified needs and improvements and work independently with minimal supervision.
• BASIC PRINCIPLES - Interacts with people in a way that builds mutual trust, confidence, and respect; adheres to GCI’s Code of Conduct for Employees – the Basic Principles.
• COLLABORATION - Works effectively with others to accomplish common goals and objectives; maintains positive relationships even under difficult circumstances. Strong team player with demonstrated interpersonal and communication skills and positive, professional attitude. Ability to work collaboratively with multiple departments and vendors to produce results.
• COMMUNICATION- Conveys thoughts and expresses ideas appropriately and professionally. Demonstrated ability to prepare clear and concise reports (written and verbal) and recommendations; must be able to communicate with personnel at all levels of the company. 
• COMPLIANCE - Follows internal controls; protects confidential information; abides by GCI’s Code of Business Conduct & Ethics.
• CUSTOMER FOCUS - Demonstrates commitment to service excellence; gives high priority to customer satisfaction. 
• RELIABILITY - Consistently follows through on assigned tasks as expected; demonstrates timely attendance at meetings, training, and other work obligations.
• RESULTS - Uses a combination of job knowledge, initiative, sound decision making, innovation, adaptability, and problem solving. Demonstrated ability to: gather, analyze, and effectively interpret documentation; think independently and weigh reliability/accuracy of information obtained; identify inconsistencies between existing and updated information, documentation, procedures, and/or expectations. Ability to create and maintain organized database of contracts and supporting documentation. Ability to prioritize and multi-task. Demonstrated familiarity with generally accepted contrac