Bureau Chief (SENIOR PUBLIC SERVICE ADMINISTRATOR)(option 2 Fiscal Management/Accounting/Budget/Inte

Agency:  Department of Human Services 

Opening Date:  06/03/2024
Closing Date/Time:  06/14/2024 
Salary:  Anticipated Salary: $10,500 - $11,800 per month ($126,000 - $141,600 per year) 
Job Type:  Salaried 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  None 

 

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

 

When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. 

 

Posting Identification Number  38279

Position Overview

Subject to management approval, directs and coordinates the activities and functions of the Bureau, in conducting a comprehensive program of fiscal and administrative compliance monitoring, including fiscal and administrative on-site reviews and desk audit reviews, of grants and contracts with community service grantee-providers for the Department. Manages and directs the development of the on-site monitoring and desk audit review protocols and programs, the selection, development and training of compliance monitors and audit desk reviewers. Develops and implements policy and procedures for all contract compliance activities. Manages and directs the functions of the Departments Financial and Cost reporting Unit staff responsible for annual Department and State of Illinois Grant Accountability and Transparency Act (GATA) fiscal and administrative reporting requirements per State and Federal Guidelines. Serves as primary point of contact and resource for the Department’s contract compliance. Serves as a full-line supervisor.

Job Responsibilities

1. Subject to the approval of the Chief Accountability Officer, acts as policy making official; participates in determining department policies which focus on objective or states principles to control actions toward operating objectives.
2. Serves as a full-line supervisor; assigns and reviews work; provides guidance and training to assigned staff; counsels staff regarding work performance; reassigns staff to meet day-to-day operating needs; establishes annual goals and objectives; approves time off, adjusts first level grievances; effectively recommends and imposes discipline, up to and including discharge; prepares and signs performance evaluations; determines and recommends staffing needs.
3. Establishes policies and standards for fiscal and administrative on-site monitoring reviews and desk audit reviews; prepares state wide coordinated protocols, programs and procedures for the conduct of fiscal and administrative on-site compliance monitoring reviews and desk audit reviews of Department of Human Services (DHS) funded community based services grantee providers, including units of local government, giving due consideration to all Federal State and other applicable regulations, rules and requirements.
4. Advises the Chief Accountability Officer on the adequacy of established contracts/grants related policies and goals; the effectiveness of methods and controls; the propriety and reliability of records and reports; and the degree of compliance with Departmental requirements.
5. Provides for the preparation of reports on the results of fiscal and administrative on-site compliance monitoring reviews and desk audit reviews, outlining significant conditions, needs trends and recommendations to Department management and other interested personnel.
6. Makes recommendations to the Chief Accountability Officer regarding proposed changes in administrative procedures, statutory requirements or other administrative practices for the purpose of ensuring the efficient and economical administration of the Department’s contracts and grants functions. 
7. Maintains effective and cooperative working relationships with personnel of other State agencies, independent audit firms, community provider agencies and other parties involved in the Department’s contracting process.
8. Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of four (4) years of college with