Administrative Services Assistant

Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL | Benefits Program

The Administrative Assistant will provide support to the Diversity, Equity, Inclusion, and Accessibility (DEIA) Office. This role is essential in ensuring the smooth and efficient operation of DEIA initiatives within the organization. The Administrative Service Assistant is responsible for a range of tasks, including managing schedules, coordinating events, handling communications, and maintaining records. This position requires a high degree of organization, excellent communication skills, and a strong commitment to promoting DEIA values. (On-Site).

Essential Duties and Responsibilities:

• Perform administrative/office, document management, and other support related to information services.
• Schedule meetings through Microsoft Outlook, reserve meeting rooms, arrange virtual meetings and access, as needed. Assist with conferences, reviews and division/project meetings.
• Prepare foreign and domestic travel, travel authorizations, and expense reports.
• Maintain basic office organization and records management.

• Process payments through PeopleSoft Financials.

Required Knowledge, Skills, and Abilities:

• Four (4) years of relevant office administration experience.  Bachelor’s degree in a business field with related coursework, or training, may offset qualifying experience on a basis of 2:1 (experience: college), as would an associate degree with a minimum of two years related experience
• Proficiency in MS Office products (Word, Outlook, PowerPoint, Excel) and the ability to learn SharePoint
• Knowledge of videoconferencing tools, such as Zoom, MS Teams, and the ability to facilitate virtual meetings and reviews
• Familiarity with PeopleSoft Financials or a similar financial management system
• Ability to work independently and under pressure to handle routine and nonroutine administrative matters in accordance with established procedures and guidelines
• Excellent organization and communication skills
• Ability to collaborate effectively in a diverse team environment

Preferred Knowledge, Skills, and Abilities:

• Experience in arranging foreign and domestic travel
• Experience working in SharePoint libraries and lists
• Proficiency in videoconferencing tools, such as Zoom, MS Teams, and the ability to facilitate virtual meetings and reviews
• Experience working in a scientific, technical, or project environment

OTHER INFORMATION:

Brookhaven National Laboratory is committed to providing fair, equitable and competitive compensation. The full salary range for this position is $50200 - $65000 / year. Salary offers will be commensurate with the final candidate’s qualification, education and experience and considered with the internal peer group.

About Us

Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory.

Equal Opportunity/Affirmative Action Employer

Brookhaven Science Associates is an equal opportunity employer that values inclusion and diversity at our Lab. We are committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a veteran, disability or any other federal, state or local protected class.  BSA takes affirmative action in support of its policy and to advance in employment individuals who