Staff Assistant III

Overview

The Staff Assistant III for the Janet Quinney Lawson Institute for Land, Water, and Air (ILWA) provides office support to the Institute and serves as the main administrative assistance for the Executive Director. ILWA connects high quality research from USU in land, water, and air with policy and decision-makers in the state of Utah. The role of staff assistant will require a highly professional level of service to facilitate the functions and relationships of the Institute with a wide variety of internal and external stakeholders.

Responsibilities

• Maintain calendar and schedule for Executive Director and ILWA events
• Office administrative support such as travel arrangements, office supply purchases and documentation, business support, and other clerical duties
• Event planning and support, including conferences, summits, forums, report releases, etc.
• Assist Program Coordinator with external and internal committee meetings, record keeping, and technical support
• Effective and professional email and phone communications
• Document generation, editing, and dissemination
• Collaboration with other team members, USU departments, administration, students, staff, and faculty on ILWA operations
• Other duties as assigned related to ILWA operations

Qualifications

Minimum Qualifications:

• Four years of experience; or an associate degree/technical training plus two years of experience; or a bachelor’s degree is required.
• Familiarity with relevant software and tools used in research, data management, and communication.
• Skilled with computer programs and related software.
• Strong verbal and written communication skills.

Knowledge, Skills, and Abilities:

• Excellent critical thinking skills.
• Skilled in creative problem solving.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Excellent customer service skills.
• Strong strategic thinking and problem-solving skills, with the ability to develop and execute innovative research initiatives.
• Proficiency in project management, including the ability to prioritize tasks, meet deadlines, and manage resources effectively.
• Ability to build and maintain productive relationships with diverse stakeholders, including faculty, staff, students, donors, government agencies, and community partners.
• Excellent presentation and public speaking skills, with the ability to effectively communicate complex scientific concepts to non-technical audiences.
• Exceptional organizational and planning skills, with keen attention to detail.
• Proficiency in data analysis and evaluation methodologies to measure program impact and outcomes.

Required Documents

Along with the online application, please attach:

Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"

Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.  

 

As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.  

 

Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who wi