Accounts Payable Specialist

Introduction to the job

ASML US, including its affiliates and subsidiaries, bring together the most creative minds in science and technology to develop lithography machines that are key to producing faster, cheaper, more energy-efficient microchips. We design, develop, integrate, market and service these advanced machines, which enable our customers - the world’s leading chipmakers - to reduce the size and increase the functionality of their microchips, which in turn leads to smaller, more powerful consumer electronics. Our headquarters are in Veldhoven, Netherlands, and we have 18 office locations around the United States including main offices in Chandler, Arizona, San Jose and San Diego, California, Wilton, Connecticut, and Hillsboro, Oregon.

Role and responsibilities

The mission of GE Supplier Financial Services (SFS) US is to ensure prompt and accurate payment of liabilities to vendors and work closely with procurement and receiving to ensure positive supplier interactions.  As an analyst you will be responsible for vendor communication, invoice entry, resolving holds and other special analysis, as requested.

• Supplier Communication including working with Service Now tickets and phone calls to respond to supplier inquiries and requests. 

• Works in two different ERP systems supporting two different companies.

• Enters or facilitates interface of invoices into ERP system, matches to POs and processes for payment.

• Contacts suppliers, buyers and employees for questionable items on invoices.

• Supports check, wire and Automated Clearing House (ACH) payment runs. Prepares and distributes checks as required.

• Processes manual wires, stop payments and voids.

• Performs complex AP Analysis with knowledge of policies and procedures such as researching invoices by contacting vendors and/or buyers and receiving.

• Participates in process redesign, improvement, documentation, and training projects.

• Works on semi-routine assignments where independent judgment may be needed to complete tasks or make recommendations; receives general instructions on new assignments.

• Assists Regional Supplier Financial Services Manager on special projects and analysis as needed.

• Performs other duties as assigned.

Education and experience

• Bachelor’s degree or equivalent experience.  

• Minimum 3 years of relevant working experience in Accounts Payable

• Experience with Oracle, SAP or similar ERP system

• Experience in a manufacturing environment a plus

Skills

• Excellent written and verbal communication skills.

• Ability to translate, analyze data, and effectively report problems through written or verbal format.

• Excellent customer service skills, with an advanced understanding of customer (vendor) relationship building.

• In depth knowledge of MS Word, Excel, PowerPoint, and Teams.  Additional Microsoft apps knowledge in OneNote, To Do, Planner and Miro a plus.

• Strong customer focus and commitment to customer satisfaction through prioritization, quality, efficiency and professionalism.

• Ability to complete assignments with attention to detail and high degree of accuracy.

• Proven ability to perform effectively in a demanding environment with changing workloads.

• Result driven- demonstrates ownership and accountability.

• Identifies bottlenecks and drives improvements.

• Work independently or as part of a team and follow through on assignments with minimal supervision.

• Demonstrate open, clear, concise and professional communication.

• Ability to establish and maintain cooperative working relationships with co-workers and customer.

• Work according to documented procedures within the provided timelines.

Diversity and inclusion

ASML is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that diversity and inclusion is a driving force in the success of our company.

Other information

• This role can be performed onsite or remotely. Hybrid work schedule requires on site specific days per week.  Remote work must have appropriate work/desk set up at home to facilitate efficient and ergonomically safe desk work.

• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perc