Senior Administrative Assistant

Overview:

• Workstyle:  Hybrid, Onsite at least 2 days per week, Tysons Corner, VA

• Reports to: Senior Manager, Administrative Services

• Travel Expectations:  Minimal, with occasional travel for team offsites or events

What we’re looking for: 

We’re looking for a proactive, organized, and service-oriented administrative professional with experience supporting senior leaders in a fast-paced environment. You bring a track record of effective calendar and travel coordination, facilities oversight, and event logistics, with sound judgment and discretion. Success in this role requires:

• 5-7 years of experience in a professional administrative support role

• Strong organizational and prioritization skills with attention to detail

• Experience with tools such as Google Workspace, Workday, and expense reporting platforms

• Ability to manage shifting priorities, last-minute changes, and confidential information

• A collaborative, customer-service mindset and strong communication skills

• Comfort navigating ambiguity and proposing process improvements

• A commitment to Custom Ink’s values of mutual respect, ethical ownership, and innovation

Compensation: 

We are committed to providing pay transparency and equitable compensation.

• For this salaried exempt position is $72,000 - $99,500 plus a performance bonus targeted at 5% of base salary, tied to individual/company performance and continued retention. Placement within the range is determined by a variety of factors, including but not limited to: knowledge, skills, years & depth of experience, and equity with internal team members. 

The perks!

• Generous Paid Time Off: Recharge with flexible paid time off policies and major paid holidays. 

• Comprehensive Health Coverage: Complete Medical, Dental, and Vision coverage at a low cost through a PPO or HDHP plan to support your and your family’s well-being. 

• Employee Wellness: Access to virtual medical consultations through MDLIVE, and mental health services through some of our preferred partners. 

• Family-Friendly Benefits: Fully paid parental leave of up to 12 weeks, adoption assistance, and family-building benefits. 

• Financial Wellness: Plan for the future with a 401(k) retirement plan with company matching, complimentary life & AD&D insurance coverage, and access to financial planning resources. 

• Professional Development: Grow your career with access to training programs, certifications, and tuition assistance.

What you’ll do: 

• Provide high-level calendar management for two senior leaders, including coordinating complex, dynamic schedules and handling last-minute changes with professionalism.

• Facilitate seamless travel arrangements for your principals, including building itineraries, booking accommodations, and processing expense reports.

• Oversee the daily functions of the travel program by addressing team inquiries and managing the allocation of charges for the corporate travel card.

• Own execution of Tyson’s office operations, ensuring a polished, welcoming, and efficient environment.

• Handle mailroom logistics, including sorting, scanning, distributing deliveries, and advising team members on mailing needs.

• Collaborate on team events and logistics, assist with in-house programs, and support special projects and process improvements aligned with organizational goals.

• Coordinate facilities-related requests (e.g., meeting setup, A/V, Wi-Fi), lunch orders, and conference room bookings.

• Exercise sound judgment, especially when handling sensitive or confidential information.

How you’ll be measured:

• High-quality and efficient scheduling and travel coordination for senior stakeholders

• Positive impact on team development metrics, including support of retention and morale

• Enhanced operational systems through process improvements and collaboration

• Timely and effective execution of team events, logistics, and projects

• Consistent delivery of exceptional service across all departments

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