Administrative Assistant

MSIG USA continues to grow! 

Company Overview:

MSIG USA is the US-based subsidiary of MS&AD Insurance Group Holdings, Inc., one of the world’s top P&C carriers and a global Class 15 insurer, with A+ ratings and a reach that spans 40+ countries and regions. Leveraging our 350-year heritage, MSIG USA brings the financial strength, expertise, and global footprint to offer commercial insurance solutions that address your business’s unique risks.

Summary/Job Purpose:

Provide administrative support to ensure efficient operation of the Chicago office. This role will support members of the leadership team and involve a variety of tasks including managing travel arrangements, processing invoices, scheduling meetings, and taking notes during meetings.

Essential Functions:

• Coordinate and book travel arrangements for executives and team members, including flights, accommodations, and transportation.

• Process payment requests for invoices accurately and in a timely manner, ensuring adherence to company policies and procedures.

• Manage calendars and schedule appointments, meetings, and conferences, optimizing time efficiency for all parties involved.

• Participate in the self-audit process by setting up the audits and running reports for management.

• Take comprehensive and accurate notes during meetings, ensuring key points and action items are captured and communicated effectively.

• Prepare and distribute correspondence, memos, reports, and presentations as needed.

• Assist with special projects and tasks as assigned, demonstrating flexibility and adaptability in a fast-paced environment.

Education and Experience Required: 

Diploma/Degree & Experience

• Bachelor’s degree, preferred.

• 5+ years administrative experience

• Experience providing administrative support to executives within a corporate environment.