STAFF ASSISTANT - 48007140 (BLIND SERVICES)

Requisition No: 838790 

Agency: Department of Education

Working Title: STAFF ASSISTANT - 48007140 (BLIND SERVICES)

 Pay Plan: Career Service

Position Number: 48007140 

Salary:  $33,760.00 to $37,136.00 Annually 

Posting Closing Date: 11/07/2024 

Total Compensation Estimator Tool

DIVISION OF BLIND SERVICES
LOCATION: TAMPA (HILLSBOROUGH COUNTY)

SUCCESSFUL COMPLETION OF A LEVEL 2 BACKGROUND SCREENING IS A CONDITION OF EMPLOYMENT.

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY.

ALL EMPLOYMENT GAPS MUST BE EXPLAINED AND INCLUDED WITH WORK HISTORY WHEN APPLYING.

THIS IS A STATE OF FLORIDA CAREER SERVICE (CS) OPPORTUNITY. 

 

 

Job Description:

This position serves as the Human Resource (HR) Liaison for the DBS District 7 Office, located in Tampa, Florida.  This is work providing high-level administrative support by conducting research, preparing reports, handling information requests, assisting with program management, assisting with constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. As an HR Liaison, the incumbent in this position prepares personnel recommendation packets, routes personnel packets, assists with hiring and recruitment activities and works closely with State Office Human Resource staff.  This position is responsible for handling travel authorizations, reimbursements, p-card transactions, securing travel accommodations and preparing travel itineraries.  The position is also responsible for fleet management; this includes oversight of the state vehicle(s).  Vehicle duties include maintenance, fueling, ensuring cleanliness, preparing mileage reports, etc.

 

Examples of Work:

• Coordinates and directs office services, such as records and budget preparation, contact management and personnel, and related duties to assist the District Administrator and Assistant District Administrator as needed.
• Assists in the preparation of budgets, budget amendments, and budget requests.
• Prepares and maintains records and reports, such as recommendations for solutions to administrative problems, reports, financial reports, applications, and administrative orders.
• Files, maintains, arranges for storage, retrieves, or reproduces documents, records, and reports.
• Analyzes operating practices and procedures to create new or to revise existing methods.
• Reviews and prepares agenda materials.
• Maintains various databases.
• Interprets administrative and operating policies and procedures.
• Studies management methods to improve workflow, simplify reporting procedures, or implement cost reductions.
• Plans meetings and/or conferences.
• Reads and responds to correspondence.
• Represents executive at meetings and on the phone.
• Assists with the preparation of publications and other materials.
• Assists with Human Resource duties.
• Prepares travel authorizations, reimbursements, secures accommodations, prepares travel arrangements, etc.
• Serves as the District Office fleet point of contact.  This includes preparing fleet/vehicle reports, providing maintenance to the vehicle, cleaning the vehicle, fueling the vehicle, etc.
• Stays abreast of administrative rules and policies to interpret established policy and apply appropriately to office functionality.
• Provides assistance as needed to staff, consumers and the general public while providing optimum customer service.
• Independently prepares correspondence, prepares and/or audits travel claims, maintains all administrative records, and other documents as directed.
• Processes personnel forms in accordance with State, DOE and Division rules and policies including recommendations, employee benefits, employee attendance and leave, disciplinary actions and separations.
• Processes Administrative Purchase Orders and MITs in accordance with State, DOE and Division purchasing guidelines. 
• Ensures necessary office supplies are ordered timely and maintained t