Job Posting Title

Deputy Secretary of Agency & Legislative Affairs

Agency

307 INTERSTATE OIL COMPACT COMM.

Supervisory Organization

Interstate Oil Compact Commission

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

Basic Purpose

The Deputy Executive Director is responsible for assisting the Executive Director in overseeing and managing the operations of an agency, commission, or board for the State of Oklahoma, and serves as the Executive Director in the absence of the Executive Director. The incumbent may be responsible for or collaborate with other agency leaders to develop and implement strategic plans, policies, and programs. They may also be responsible for or involved in the agency’s legislative, administrative, and budget process, financial management, and representing the organization to stakeholders and external partners. Incumbents in this position will directly supervise subordinate executive-level staff, such as directors, division directors or chief officers. The Deputy Executive Director is a crucial position in supporting the overall mission and goals of the organization.

Typical Functions

• Assists the Executive Director in the development and implementation of policies, procedures, and processes to positive outcomes for customers, clients, and consumers.

• Supervises senior level staff assigned duties and responsibilities of a business or service segment (division, unit, or function) of the agency.

• Serves as the acting Executive Director in the absence of the Executive Director.

• Responsibilities may include the development, collaboration, and implementation of the agency’s legislative, administrative, or budget process, agency’s strategic plans, policies, and programs, or other executive-level business processes, or functions.

• Ensures the agency’s mission and goals are met through quality management practices and principles, appropriate metrics, or other established methodologies for measuring and quantifying the delivered services or products of the agency.

• Represent the agency as directed to a wide variety of constituencies, governmental and legislative bodies, stakeholders and partners, and others.   

• Ensures agency policies, plans, and practices are compliant with federal, state, and program rules, laws, and guidelines. 

Level Descriptor

Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.  Distinction between levels is based on factors such as the breadth and depth of the agency’s overall program(s) and services, complexity of operations, structure, staff, and the impact of the programs and services provided to the citizens of the state of Oklahoma.
 

This is a leadership level position where serves as the Deputy Executive Director of an agency, commission, or board that provides services or performs work that provides services or performs work that has is moderately complex in its structure and delivery of services.  Incumbents will manage and supervise senior-level executive staff and management- level subordinates, such as Chief Officers, Agents in Charge, Division Director, and other similar positions. This includes periodically reviewing job performance, establishing program performance standards, and all other supervisory tasks and responsibilities including mentoring and coaching.  Incumbents will provide leadership and guidance to their assigned agency programs or functions. 

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of federal and state statutes, regulations, and guidelines governing agency programs and internal functions; supervisory practices and principles, developing and implementing quality management standards; building a cohesive work environment to ensure position outcomes; the legislative, administrative, and budget processes; and diverse leadership methodologies. 

Skills required at this level include skill in effective communication and negotiation; managing and directing executive-level staff by using appro