Executive Assistant

Position Title: Executive Assistant

Location: Washington, DC

Department: Executive Office

Reports to: Chief Executive Officer

Date: 2025

FLSA Status: Exempt

Salary Range for US Based Staff: $69,329 - $100,000

 

 

Organizational Overview: 

Founded in 1968, Special Olympics is a global movement to end discrimination against people with intellectual disabilities. We foster acceptance of all people through the power of sport and programming in education, health, and leadership. With nearly four million athletes and Unified Sports® partners and one million coaches and volunteers in more than 170 countries, Special Olympics delivers more than 30 Olympic-type sports and nearly 50,000 games and competitions every year. Learn more at SpecialOlympics.org. 

 

Position Summary:

This position provides executive administrative/personal assistant support to the Chief Executive Officer (CEO) for Special Olympics Inc. (SOI) and management of his/her office. In addition this role acts as the stewardship coordinator for the CEO and is the key liaison with various Divisions and Departments of the organization.  The CEO is responsible for the day-to-day operations of Special Olympics Headquarters and Regional Offices throughout the world and has extensive contact with the Board and key external figures such as advisors, consultants, major donors, strategic partners and corporate sponsor representatives. The CEO is a highly visible member of the community with associated responsibilities and activities that may require the support of the Executive Assistant.

 The Executive Assistant will interface with a diverse group of prominent external callers and visitors including government officials, legislators, and celebrities as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize the diversified workload and manage available resources. The Executive Assistant is the main conduit to the CEO and is a key member of the Executive staff. Due to extensive travel and multiple commitments, the Executive Assistant is routinely called upon to act on behalf of the CEO. Incumbent must be extremely professional, trustworthy, organized, diplomatic, an excellent writer, analytical and highly motivated to ensure the success of the Special Olympics movement throughout the world. 

Primary Responsibilities:

• Act as CEO’s liaison with SOI executives, Board Members, Major Donors/Prospects and Corporate Sponsors, and outside organizations; handles confidential and non-routine information; represents CEO as required/ requested in meetings. Maintain and develop solid working relationships at all levels of the organization and with external contacts.
• Coordinate, prepare and follow-up on stewardship activities for the Executive staff and, where applicable, Board Members; interface with various Departments of the organization including but not limited to activity tracking, reporting, and stewardship.
• Support the organization of CEO travel and subsequent expenditure reporting, including but not limited to execution of travel plans, creation of briefing materials, scheduling, and related actions.  
• Manage key routines (staff meetings) – including scheduling, agendas, notes and action items/follow-up and supervises the maintenance of a complex and detailed calendar for all activities, events, meetings, travel, conferences and Board activities.
• Supports the CEO in overall scheduling, and the creation of drafts and preparation of memos, charts, tables, graphs, presentations and reports, etc. EA is fully responsible for accuracy and clarity of all materials released by the CEO’s office.
• Analyzes financial reports, budgets and other materials, identifies areas of concern and summarizes key points for CEO; gathers additional data as required to clarify/resolve any issues or concerns.
• Manage CEO’s Departmental requirements and reporting
• Assists CEO to ensure the effective and efficient operation of the office and overall organization

Required Qualifications:

• Five or more years of experience providing executive assistance at C-level and/or office management for a global organization; experience in the non-profit sector is desirable
• Experience planning and preparing for Board of Directors meetings, and corresponding with the Board of Directors
• Project management experience, including the supervision and execution of simultaneous multiple projects
• Major Donor/Major Account moves management and coordination, activity tracking and data maintenance
• Extremely high level of i