USAMMDA Administrative Records Management Support – ARMIS-FIOA

Company Description

BryceTech has partnered with technology and R&D clients to deliver mission and business success for nearly 20 years. Bryce combines core competencies in analytics and engineering with domain expertise. Our teams help government agencies, Fortune 500 firms, and investors manage complex programs, develop IT tools, and forecast critical outcomes. We offer clients proprietary, research-based models that enable evidence-based decision making. Bryce cultivates a culture of engagement and partnership with our clients. Bryce Space and Technology is an Equal Opportunity Employer.

BryceTech offers a full range of benefits, including competitive salary, a comprehensive health plan including dental and vision coverage, company-paid life & disability insurance policies, 401(k) plan with company match, and an educational reimbursement program.

Background.  USAMMDA is the largest Department of Defense's (DoD) medical materiel development activity designed to protect and preserve the lives of Warfighters.  USAMMDA develops, modernizes, procures, and fields new drugs, vaccines, medical devices and support equipment that enhances readiness, ensuring the provision of the highest quality medical care to the DoD and maximizing survival of medical casualties on the battlefield.

Job Description

General.  The Contractor will work for the Acquisition Support Division and Deputy Commander’s Office on a roughly equal basis.

The Contractor will provide administrative support to the assigned Division/PMO and staff members and may provide support to the Commander, Deputy Commanders, and support staff of the OOC.  When requested, the Contractor will provide situational and temporary back up support to the OOC Command Support Coordinator (CSC) and provide administrative coverage for other Divisions and PMOs.  The Contractor will participate in USAMMDA administrative meetings, disseminate associated information and guidance to Division/PMO personnel, and render assistance in the interpretation, implementation, and operation of administrative processes.  

The Contractor will maintain calendars for Commanders, PjMs, Directors, Deputies, Branch Chiefs and staff.  They will work with the CSC to control Conference Room management within USAMMDA procedures.  The Contractor will also alert staff to impending meetings, appointments, and be able to de-conflict meetings and other events. 

The Contractor will prepare documents IAW AR 25-50, Preparing and Managing Correspondence, or other applicable guidance to include preparing DA memorandums, letters, executive summaries, Information Papers and staffing of correspondence (preparing Routing/Staffing forms, including but not limited to USAMRDC Form 206 or Optional Form 41).  The Contractor will prepare, review, and staff correspondence consistent with established policies and procedures. The Contractor will review and edit Division correspondence for changes in spelling, grammar, punctuation, word usage and correct format style for the intended audience IAW USAMMDA policy and procedures.  

The Contractor will use Defense Travel System (DTS) and coordinate numerous travel itineraries simultaneously, assisting with travel authorizations and vouchers, as required.  The Contractor will assist Divisional personnel with travel order requests and preparing foreign and domestic travel documents.  The Contractor will become familiar with travel requirements, to include Army Conference Policy, track and monitor pre-travel requirements, and keep traveler informed of travel document status.  As required, the Contractor will assist in the preparation of final trip reports and travel expenses for reimbursement.   

The Contractor will perform a variety of support services such as visitor access control, answering telephones, filing, receptionist, faxing and copying documents, printing read ahead packages, creating business cards, ordering and receiving office supplies and equipment, and maintenance of records IAW AR 25-400-2, The Army Records Information Management System (ARIMS).  The Contractor will manage the Federal Express account.  The Contractor will prepare foreign visitor requests for their Division/PMO.  The Contractor will perform the duties of Program Administrator for EDMS/Livelink ensuring document control and providing access to the system for qualified users.  The Contractor will organize and/or assist with official USAMMDA functions in coordination with the OOC CSC (e.g.; promotion ceremonies, retirement ceremonies, change of command, town halls, etc.). 

The Contractor will update and disseminate the Division’s organization chart and roster.  The Contractor will ensure new staff is properly in-processed IAW USAMMDA policy.  The Contractor will also prepare paperwork and inform other offices to in-process new personnel.  The Contractor will assist Human Resources (HR)