Facilities Operations Associate, College of Pharmacy

Job Posting Title:

Facilities Operations Associate, College of Pharmacy

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Hiring Department:

College of Pharmacy

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Jan 27, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This position requires an on-site presence daily and is not eligible for flexible work arrangements. May occasionally be requested to work additional hours or weekends as needed to complete time-sensitive projects or facilitate events and programs.

The University of Texas at Austin provides competitive compensation plans plus a comprehensive benefits package that includes: insurance and Teachers Retirement System (TRS) retirement benefits; paid vacation, sick and holiday time off; access to employee professional development and wellness services; the opportunity to qualify for the Public Service Loan Forgiveness (PSLF) federal program and more.

Purpose

The Facilities Operations Associate reports to the Administrative Services Officer in the College of Pharmacy Business Office to provide administrative, maintenance, and facilities support to staff, faculty, and students in the college.

Responsibilities

• Receive, sort, and deliver daily mail to college faculty and staff. Receive, inspect, and deliver packages. Scan receiving reports into Box. Create receiving reports as necessary for Hazmat and other items not delivered to Central Receiving. Follow-up on outstanding purchase orders to ensure that items have been received.

• Assist with the maintenance of the college equipment inventory, including tagging of new controlled items, initiating transfers to surplus (CCARTS), and other related inventory and equipment management needs. Log and maintain compressed gas inventory for the college.

• Assist with the moving and storage of surplus items. Assist with moving furniture for staff and faculty, and college-wide events as requested.

• Run on- and off-campus errands as needed by the Dean’s Office. Maintain storage area in PHR 2.112. Maintain stock of paper, envelopes, and other supplies for the Dean’s Office.

• Oversee the maintenance of the College's vehicles and the weekly vehicle use logs.

• Hire, train, and supervise student workers.

• Provide backup support for other Business Office staff as requested.

• Additional duties as assigned.

Required Qualifications

• High school diploma or GED and at least 5 years of clerical experience; or a bachelor’s degree and at least 1 year of clerical experience.

• Working ability to make decisions, communicate effectively, take initiative, solve problems, provide excellent service, and execute tasks with accuracy and attention to detail.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Knowledge of campus mail, central receiving, and equipment inventory processes.

• Experience with basic maintenance of vehicles, compressed gas, and other commonly used teaching and research equipment.

• Ability to move furniture in a safe and timely manner.

Driving Required

This job requires a class "C" operator's driver's license. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.

Salary Range

$45,000+ depending on qualifications

Working Conditions

• Open office environment

• Onsite presence required daily

• Ability to walk, stand, and maneuver to maintain vehicles and equipment

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Ability to lift 50 or more pounds regularly, move furniture regularly

• Required to travel on and off campus daily

Require