Executive Assistant

Job Posting Title:

Executive Assistant

Req ID:

10101935

Job Description:

About the Role & Team

We are seeking a highly organized and detail-oriented Executive Assistant to provide key support to our team. The ideal candidate will have strong communication and multitasking abilities, with a preference for those who have previous experience in a fast-paced environment (e.g. production, development). The best suited applicant will be excited about the opportunity to work on a team that is responsible for strategy and planning in a creative organization.

 This position supports several executives within the Global Creative Strategy Studio and their teams. The Studio includes Master Planning, Franchise Planning, and Menu & Partnership Planning teams.

You will join a team of strategy, planning, and industry professionals who share a passion for solving hard problems. As an Executive Assistant, you are a key part of the support team that drives strategy for Imagineering ground-breaking experiences. You are quick to respond, anticipating the needs of your executives, while always staying one step ahead. You manage busy calendars as well as assist with executive reviews both for other Imagineers and top executives across the company.

What You Will Do

Every day in this role is different! On any given day you might:

• Support executives in managing calendar, travel, preparing for presentations, company meetings and other key events to meet department’s strategic objectives
• Review your leader’s schedule to build in time for things like thinking and traveling to their next meeting
• Understand the day’s priorities so you can be strategic about how you direct requests
• Manage schedules and schedule/coordinate meetings that often necessitate coordination with multiple other executive calendars and time zone complexities
• Greet guests; assist with special projects relating to guests/visitors
• Screen and prioritize all incoming phone calls, mail and/or meeting requests
• Create meeting agendas and circulate meeting materials
• Coordinate both on-site and off-site workshops, events and demos, including internal and external partners, vendors, and collaborators
• Plan travel itineraries and make travel arrangements, domestically and internationally, including reservations for events and dining as needed - taking into account time zones, weather delays, and traffic
• Prepare, compile and manage expense reports for travel following established company and travel policy guidelines
• Assist with general department tasks, including conference room requests, ordering supplies, coordinating general maintenance and upgrades for office equipment, phones, computers, etc.
• Partner and work extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
• Track and support industry relationships
• Support onboarding for new team members
• Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company
• Create a positive environment for all who interact with Global Creative Strategy Studio 

Required Qualifications & Skills

Here’s what you will need to be successful in the role:

• At least 7 years supporting a Vice President and/or equivalent experience.
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary.
• Desire to immerse yourself fully and learn all aspects of your executive’s business.
• Ability to multi-task and prioritize deadlines deliverables.
• Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur
• “EQ” skills to build bridges, forge alliances and encourage people to want to work with you.
• Complete reliability handling confidential, often highly sensitive information.
• Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked.
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed.
• Very strong organizational skills and extreme attention to detail; and
• A highly professional demeanor, positive outlook and a can-do attitude.

Preferred Qualifications

It would be a plus if you also had these skills:

• Previous experience supporting or working with TWDC Executive Leadership
• Experience with SAP, Keynote and Concur

Education

• Required Education: High school degree
• Preferred Education: Bachelor’s degree