Global Human Resources Officer, national position

Location: Prague,Prague,Czechia

Global Human Resources Officer

Location: Prague, Czech Republic

Work time: 100%, Full time job

Contract type: National employment contract (Czech work authorization required)

Contract duration: Two to three years

Start date: as soon as possible

Application deadline: 31 May, 2025

About Us

We are Lutheran World Federation Prague z.s. (LWF Prague), a local NGO in the Czech Republic providing global-level technical and advisory support to LWF World Service and its Country Programs, and promoting intercultural dialogue and local initiatives within Czechia. For more information about LWF Prague, please check:  Prague | The Lutheran World Federation World Service

The Lutheran World Federation (LWF) World Service is the humanitarian and development arm of the Lutheran World Federation, working in over 20 countries across Africa, Asia, Latin America, the Middle East, and Europe. Our mission is people-centered and rights-based, with a commitment to justice, peace, and dignity for all. It is particularly known for its timely, compassionate, and professional humanitarian work, and for field presence in hard-to-reach areas. For more information about LWF World Service, please check: LWF World Service | The Lutheran World Federation World Service

About the Role

We are looking for Global HR Officer, who will provide day-to-day HR support to international staff and decentralized staff members of LWF World Service. This includes recruitment coordination, contract administration, onboarding support and global HR data management. As Global Human Resources Officer, you will be based in the LWF Prague office and will report to the Global HR Manager (based in Geneva) and collaborate closely with Country Programs, the LWF World Service Geneva based teams (HR, Finance, International Programs, others) and external service providers.

Main Duties

HR Administration and Support

Prepare employment contracts and related documentation for international field staff, decentralized staff members and consultants of LWF World Service and its Country Programs

Support onboarding and offboarding processes, including medical clearances, insurance enrollment, travel arrangements and exit documentation

Coordinate and process HR-related payments, including electronic payment vouchers (ePVs), , and reimbursements

Support monthly payroll preparation by collecting and verifying staff data

Provide guidance to international staff on HR policies and procedures in coordination with the Global HR Manager

Maintain staff records and draft work attestations or certificates as needed

Recruitment and Hiring

Coordinate full recruitment cycle

Prepare contract offers and assist with travel logistics for selected candidates

Liaise with external service providers (e.g., medical clearance, travel agents) during recruitment and end of assignment

·         Collects the references including the safeguarding references through the Misconduct Disclosure Scheme (MDS)

Support recruitment processes in Country Programs upon request

Information, Reporting, and Data Management

Maintain and update HR data systems to ensure timely and accurate reporting

Support the collection of HR metrics and contribute to internal statistics and compliance reports (e.g., MDS updates, HR statistics)

Provide support to HR focal points in Country Programs in using the online recruitment platform

Facilitate knowledge sharing and updates within the HR Community of Practice (CoP), including minute-taking as needed

Ensure the secure filing, archiving, and confidentiality of personnel data

We are looking for: