About Us

Climate Lead empowers philanthropic leaders everywhere to take immediate and far-reaching climate action. Climate Lead equips new climate philanthropists with the information and insights they need to drive transformative solutions by serving as an impartial guide. We cut through the complexity by curating roadmaps in partnership with a diverse network of experts to help philanthropists make a bold impact on climate from day one.

Summary

Reporting to the Senior Executive Assistant to the President, this Executive Assistant role plays a key role in optimizing the work of the President and of the Senior Director, People, and their teams. This role will own schedule coordination, and meeting logistics, preparing meeting materials, arranging travel, team retreats, and supporting the daily work of the President, the Senior Director, People, and the People Team. 

Managerial Responsibilities

This role does not have any managerial responsibilities.

Essential Duties and Responsibilities

Administrative Support to President (50%)

• Manage the President’s calendar and time, performing complex scheduling across global time zones, actively maintaining project time requested, ensuring that issues and schedules are shared as appropriate. This requires scheduling complex meetings, sometimes in many time zones. 
• Arrange the President’s complex international and domestic travel, meeting space, agendas, written materials, and assemble documents as needed to prepare for each.
• Ensure that the President is fully briefed and prepared for meetings, events, and trips by proactively providing or obtaining background information for these commitments and thinking through next steps.
• Ensure that files, both electronic and paper, are organized and current using Climate Lead systems.
• Proactively manage, complete, and process own expense reports as well as reports for the President and President’s Office invoices and contracts.
• Generate and implement ideas for systems, programs, and operational improvement to support the team and the President’s work.

Administrative Support to Senior Director, People 35%

• Manage the  Senior Director, People’s calendar and time, performing complex scheduling across global time zones, actively maintaining project time requested, ensuring that issues and schedules are shared as appropriate. This requires scheduling complex meetings, sometimes across time zones. 
• Arrange  Senior Director, People’s international and domestic travel, meeting space, agendas, written materials, and assemble documents as needed to prepare for each.

• Prepare, research, and compile materials for meetings and presentations, including PowerPoint presentations.
• Draft communications for the Senior Director, People and/or review communications and documents for accuracy, completeness, format, and grammar.
• Ensure that files, both electronic and paper, are organized and current using Climate Lead’s systems.
• Coordinate team projects within established timeframes; assist the Senior Director, People in tracking deadlines and follow-ups.
• Proactively manage, complete, and process own expense reports as well as reports for the Senior Director, People. Provide support to Senior Director, People in processing invoices and contracts.
• Generate and implement ideas for systems, program, and operational improvement to support the team and the Senior Director, People’s work.
• Lead special projects or assignments from the Senior Director, People.

 

People Team Administrative Support (15%)

• Ensure overall smooth and effective daily administrative operations of the People Team (this includes posting reminders on Slack, managing the People Team calendar). 
• Assist in preparation, coordination, and execution of team meetings, including creating agendas, taking meeting notes, disseminating necessary information before/after, managing Zoom bookings/troubleshooting, and calendar invitations.
• Manage calendaring for People Team events and partner where necessary with relevant Executive Assistants on planning and logistics.
• At the request of the Senior Director, People, provide support to the team for complex calendaring and meeting prep.
• Maintain collaborative relationships with peers and colleagues, contributing to a positive working environment in alignment with Climate Lead’s mission and values, and as a representative of both the President and the Senior Director, People.

 

Success Criteria

• Exceptional Workflow and Time Management: Proactively initiates action, efficiently manages complex calendars and events, a